Mail Data Specialist

As a Mail Data Specialist at Visions, you won’t just process data-you’ll play a key role in shaping the customer experience. Your expertise will directly impact the success of marketing campaigns and communications that connect businesses with their customers. This role is perfect for someone who enjoys working with cutting-edge tools, thrives in a fast-paced environment, and values the satisfaction of delivering work that makes a measurable difference.

You’ll be part of a collaborative team that values innovation, teamwork, and leadership. Every day, you’ll work with talented professionals who share a passion for quality, efficiency, and responsiveness-qualities that help us grow and help our customers succeed.

Duties & Responsibilities:

• Manage and maintain accurate mailing databases, ensuring data integrity and quality control.
• Import, export, and manipulate mailing data using Monarch ERP or similar software.
• Perform data cleansing, deduplication, and standardization to ensure accuracy.
• Generate reports, mailing labels, barcodes, and output for inkjet, variable print, and web-based applications.
• Troubleshoot a wide range of customer-supplied files in varying formats.
• Program and manage variable data fields for customized communications.
• Collaborate with internal teams and clients to understand requirements and deliver precise results.
• Ensure compliance with USPS regulations, mailing standards, HIPAA requirements, and Visions’ security policies.
• Uphold the highest standards of confidentiality, data handling, and quality assurance.

Do you have experience in Technical troubleshooting support?, Do you have a High school diploma or GED?, + Proficiency in Monarch ERP or similar data management software.

• Strong knowledge of postal regulations, address formatting, and USPS software.
• Proficiency with BCC Mail Manager (or similar programs).
• Intermediate/advanced skills in Microsoft Excel.
• Experience with digital press applications, variable data, and web programming.
• Problem Solving: Ability to troubleshoot diverse data files and deliver efficient solutions under deadlines.
• Teamwork: Strong interpersonal skills and the ability to collaborate effectively across departments.
• Compliance: Understanding of HIPAA, data confidentiality, and ISO 9001 standards (preferred).

Education & Experience:

• Education/Experience: High school diploma (or equivalent) required; Associate’s or higher preferred.
• Experience: 3-5 years in data management, mail data processing, or a related field.

Recommended/Preferred:

• Familiarity with ISO 9001 standards and experience working in a certified ISO 9001 environment.

• A detail-oriented mindset with a commitment to quality and accuracy.

• Leadership skills and the ability to take initiative in solving problems.
• Pride in delivering results that meet high standards and make a real impact.

Physical Requirements:

• Ability to sit or stand for extended periods while working with computers and data.
• Manual dexterity to operate computer equipment and peripherals.
• Ability to lift and move boxes of printed materials up to 25 lbs., If you’re ready to bring your expertise, passion, and problem-solving skills to a team that values quality, innovation, and customer success, we’d love to hear from you.

Pulled from the full job description

• 401(k)
• Health insurance
• Paid time off
• Vision insurance
• Health savings account
• Dental insurance
• Disability insurance, * Medical/Dental/Vision/401(k) plans
• Company-paid life and disability insurance
• HSA contributions
• 8 paid holidays
• 80 hours PTO
• 2 Sick Days
• A culture that supports work-life balance
• Fun, casual work environment

Culture:

We are committed to making a difference. We challenge ourselves every day, take pride in what we do, and treat our customers and each other with kindness, compassion, and respect.

At Visions, Inc., we’re not just a printing, direct mail, and direct marketing company-we’re trusted partners and advisors to some of the nation’s most respected businesses. From Fortune 500 corporations to small and mid-sized companies, our mission is simple yet powerful: to make a difference in people’s lives and businesses. We do this by delivering the highest quality products and services with exceptional customer service at every stage of the process-from concept and creative collaboration to production, fulfillment, and delivery., At Visions, Inc., you’ll find more than a job-you’ll find a career path. We’re an innovative and growing company where your contributions matter, your ideas are valued, and your work has a direct impact on our clients’ success. Here, you’ll be empowered to grow your skills, take on exciting challenges, and be part of a company that is redefining what it means to deliver exceptional service and solutions in printing and marketing.