PBAM Implementation Consultant

We are seeking a PBAM Implementation Consultant to join our Office of Finance and Administration at the Oregon Department of Education. This is a limited duration management service position ending 06/30/27

This position follows a hybrid work model. Onsite presence will be required when business or operational needs are best supported in person, such as collaboration, training, or work that requires access to onsite resources. Employees approved to work remotely must have a reliable and secure internet connection and maintain a professional work environment that supports productivity. While working remotely, employees are expected to maintain the same level of performance, responsiveness, communication, and availability as they would in the office.

What you will do!

The PBAM Implementation Consultant will provide budget, accounting, and systems support to schools and districts implementing the newly revised PBAM and COA. The Program Budgeting and Accounting Manual (PBAM) establishes the uniform financial accounting and reporting framework for Oregon’s school districts, education service districts (ESDs), and charter schools, serves as the authoritative reference for Oregon’s standardized chart of accounts and financial reporting requirements, and provides guidance on applying applicable state and federal laws and accounting standards within Oregon’s K-12 education system. The Oregon Chart of Accounts (COA) establishes the uniform financial coding structure required for all Education Agencies (EAs), which prepare financial statements in accordance with Generally Accepted Accounting Principles (GAAP) for state and local governments as defined by the Governmental Accounting Standards Board (GASB), the foundation for the PBAM. This position serves as the statewide subject matter expert and primary point of contact for Oregon school districts and ESDs as they transition to and operationalize the revised PBAM.

Revisions for the 2028 PBAM include:

• New Governmental Accounting Standards Board (GASB) standards.

• Federal compliance updates (Uniform Grant Guidance 2 CFR 200, ESSA, IDEA).

• Modernized chart of accounts aligned to National Center for Education Statistics (NCES) and Oregon’s statutory requirements.

• Input from districts, ESDs, auditors, and professional associations.

This position provides advanced technical assistance, training, consultation, and ongoing support to ensure accurate, consistent, and compliant implementation of the PBAM chart of accounts, reporting structures, and fiscal processes. Serving as a key point of contact for districts and ESDs, the position delivers specialized guidance tailored to each scenario and works collaboratively with internal ODE teams, district and ESD business officials, software vendors, and other education partners to promote fiscal transparency, improve data quality, and support statewide alignment with PBAM requirements.

Typical duties include:

Direct Support - Provide specialized hands-on assistance to districts/ESDs needing deeper and more technical support, including reviewing local chart-of-account structures, troubleshooting implementation challenges, and advising on system configuration.

Interagency Collaboration - Coordinate with internal ODE teams, vendors to ensure consistent PBAM implementation.

Training Development - Design and deliver statewide training sessions, webinars, workshops, and written guidance to support PBAM adoption and conformance with generally accepted accounting principles, governing rules, and policies, The Oregon Department of Education’s (ODE’s) mission is to foster equity and excellence for every learner through collaboration with educators, partners, and communities. In fulfilling its mission, ODE has the vision to ensure all students have access to and benefit from a world-class, well-rounded, and equitable education system.

The Office of Finance provides timely and reliable fiscal and administrative services. This work ensures that all agency services adhere to applicable laws and regulations while seeking solutions focused on the needs of Oregon’s children. The office consists of the Financial Services, Business Services, Budget Services, Procurement Services, School Finance and School Facilities units, and the Fiscal Transparency Unit. The Fiscal Transparency Unit (FTU) is responsible for financial data collection and reporting for schools and ESD’s. FTU administers the school and ESD Program Budget and Accounting Manual (PBAM), including the Chart of Accounts (COA) used by schools and ESD’s. The PBAM and COA is undergoing an update that will modernize and enable enhanced transparency and reporting capability, required to be in July 1, 2028.

Possession of a Certified Public Accountant or Certified Government Financial Manager certificate AND three years of accounting experience equivalent to Accountant 2 work to include designing and modifying accounting systems that require frequent changes in requirements to meet specific business objectives, consulting with program managers or external organizations, and assuring the proper functioning and accountability of fiscal operations;

OR

A Bachelor’s degree in Accounting or in any discipline that includes or is supplemented by 32 quarter (21 semester) credit hours from an accredited institution in Accounting AND three years of related accounting experience equivalent to Accountant 2 work to include designing and modifying accounting systems that require frequent changes in requirements to meet specific business objectives, consulting with program managers or external organizations, and ensuring the proper functioning and accountability of fiscal operations;

OR

32 quarter (21 semester) credit hours from an accredited institution in Accounting AND five years of related accounting experience to include a) classifying, analyzing, and reconciling complex financial data and records; b) designing, recommending, and installing modifications of accounting methods, procedures, forms, and records; c) preparing audited financial statements and reports; d) analyzing and interpreting laws, regulations, codes, and ordinances to ensure the legality of financial transactions; and e) analyzing and interpreting complex accounts and account relationships resulting in accounting entries.

15 quarter (10 semester) graduate-level accounting credit hours may substitute for one year of the accounting experience. Graduate-level courses used to satisfy the educational requirement may not be used to satisfy the experience requirement.

Preferred Skills & Knowledge (Desired Attributes)

• Governmental Fund Accounting: Knowledge of governmental fund accounting, including GAAP and GASB standards as applied to state and local governments.

• Oregon K-12 Fiscal Experience: Experience working with Oregon K-12 school districts, education service districts (ESDs), or charter schools, particularly in a fiscal or business office capacity.

• Financial Systems and Reporting: Expertise in financial systems, data reconciliation, and financial reporting, including experience reviewing submissions for accuracy and compliance.

• Technical Assistance and Training: Experience providing technical assistance, training, or consultation to external partners on complex accounting or fiscal topics.

• Data and Reporting Tools: Proficiency in Excel, Power BI, or equivalent data and reporting tools., * Visa Sponsorship: The Oregon Department of Education does not offer visa sponsorship. Applicants must be authorized to work in the United States. Applicants who require VISA sponsorship will not be considered at this time.