IT Coordinator

Grammar Auditing Budgeting Invoicing Scheduling Operations Leadership Management Purchasing Procurement Coordinating Registration Communication Microsoft Word Reconciliation Event Planning Follow Through Microsoft Excel Time Management Expense Reports Problem Solving Digital Signage Cost Allocation Asset Management Invoice Approval Office Management Project Management Business Valuation Financial Advising Calendar Management Facility Management Microsoft PowerPoint Full Stack Development Business Transformation Authorization (Computing) Emergency Medical Services Verbal Communication Skills Software As A Service (SaaS), IT Coordinator scheduling, setting up users, communicating with users in facilities and other orgs.

Classroom & Building Systems Administration

Administrator and point of contact for STS/SaaS systems including:

Echo360 Classroom capture/scheduling

LibCal External calendaring/resource scheduler

Xibo Digital signage platform

EMS Room scheduling, event coordination, ESW calendar, room cards

Wayfinding kiosk admin

Financial and administrative expertise for departmental operations

1. Reports on budgets; creates and submits completed monthly reconciliation reports to Simons Financial Operations team. Serves on committees concerned with administrative reports
2. Advises leadership about University procurement guidelines, appropriateness of acquisition requests, and audit standards. Serves as the primary point of contact for departmental financial matters
3. Assists in administrative and fiscal problem resolution and ensures compliance with Federal, State, and university regulations
4. Serves as liaison to Executive Director of Finance (CFO)
5. Monitors all financial activity to assure that the unit is financially sound and provides leadership with financial advice as to the status of funds prior to commitments being made
6. Responsible for determining the appropriateness of expenditures based on knowledge of account restrictions and characteristics, including funding source
7. Authorizes spending and manages signature authorization on financial and administrative documents
8. Manage procurement and vendors. Review and approve invoices, requisitions, purchase orders, credit card and other financial transactions
9. Oversees monthly services invoices, reviewing statements for accuracy and initiating corrective actions, as needed
10. Trains users on self-reimbursement and travel & conference expense reports for STS staff, ensuring compliance with policies.

Duties & Management

Responsible for coordination of activities for STS. Manage event registration process, logistics and event budgets

Develops reports and other substantive, non-routine documents describing activities, facilities, and resources, including surveys, time/effort studies, and cost allocations

Oversees office management services for the STS Dept

Coordinates and facilitates the interview process for open staff positions

Manage staff on permanent or special assignments/projects

Maintains a presence and availability with urgent IT needs and/or who require an escalation path beyond the normal support avenues

Manage the weekly class support/launch schedule

Participate in the training of Faculty on the use of classroom technology

Facilities Management

Respond to general building request, urgencies, emergencies

o Liaison with Facilities

o Submit requests via FSR, ITSRs

Aggregate activity/issues from all departmental facilities representatives

Evaluate, order, and coordinate the installation of signage as needed

Coordinate furniture moves for faculty, staff, and events

Responsible for the asset management and capital equipment inventory for the department

Additional Skills & Qualifications

Additional Responsibilities (5%)

• Print Management
• Provide reports
• Add monies to student accounts several times a year
• Liaison with ID card office Auxiliary Services
• Request refunds of unused funds
• Editor/reviewer for communications and website content for accuracy, grammar, spelling, tone, and flow
• Train and assist other staff, Registered Health Information Technician (RHIT) Health Insurance Portability And Accountability Act (HIPAA) Compliance +0

Bachelor’s degree preferred, or equivalent combination of education and experience.

Advanced technical/office skills, including keen working knowledge of MS Word, Excel, and PowerPoint.

Excellent written and oral communication

Excellent time management and follow-through

Manage time and multiple projects in a complex environment with a positive and creative attitude.

Beginner level of Project Management training and/or experience, Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors., Hand Tools Warehousing Low Voltage Communication Issue Tracking Test Equipment Decision Making Customer Service Vendor Management Computer Networks Project Management Technical Services Business Valuation Local Area Networks Inventory Management Warehouse Management Technology Assessment Full Stack Development Valid Driver’s License Business Transformation Vehicle Tracking Systems Network Installation Services +0, Data Entry Warehousing Multitasking MEDITECH EHR Communication Microsoft Word Prioritization Detail Oriented Self-Motivation Microsoft Excel Medical Records Lifting Ability Time Management Problem Solving Word Processing Confidentiality Customer Service Data Warehousing Systems Thinking Active Listening Retention Period Computer Literacy Microsoft Outlook Critical Thinking Quality Assurance Records Management Business Valuation Process Improvement Business Operations General Mathematics Medical Terminology Employee Onboarding Document Management Microsoft PowerPoint Regulatory Compliance Organizational Skills Policy Implementation Information Technology Full Stack Development Administrative Support Operational Efficiency Disaster Recovery Plan Business Transformation Documentation Lifecycle Training And Development Electronic Medical Record Adobe Distiller (Software) Verbal Communication Skills

Operations Leadership Management ServiceNow Coordinating Business Acumen Network Support Asset Management Network Security Technical Support Help Desk Support Strong Work Ethic Business Valuation IT Service Management Full Stack Development Business Transformation Cybersecurity Compliance Information Technology Operations +0

We’re partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That’s the power of true partnership. TEKsystems is an Allegis Group company., Were a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. Were a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. Were strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. Were building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.