Logisitcs and Certification Administrator

The Logistics Administrator is responsible for assisting Admin & Logistic duties as assigned. This includes but is not limited to supporting operational activities; creating delivery paperwork, edit/amend PO’s and job cards, create returns, create custom import and export entries, complete sales invoicing and assist with office duties as assigned., * Relevance and accuracy of information available to Operations

• Excel : maintain and update financial trackers, create POs / DT / CI
• Create tool file for new tools and update system with tool information
• Close out job cards on once service sheet is received from Workshop
• Update system to reflect tool modifications and grouping changes etc
• Collate, scan, save and file all field paperwork
• Create and record import and export records
• Create Sales invoicing and ensure attention to detail
• Expedite operational purchases
• Update job tracker / cost tracker with expenditure
• Create year end stock reports for Finance
• ·Assist with travel for employees and ensure correct documentation to support is sent in a timely manner
• Organise transport for both clients and suppliers using varied methods
• Maintain an update tool certification. Also, for loadouts
• Liaise with external inspectors
• Assist office staff with admin duties as required

QHSE:

• Cooperate fully with Reservoir Group to help aid achievement of our QHSE policy and objectives and to carry out work as per the requirements of the QHSE management system;
• Attend and participate in regular QHSE meetings, awareness sessions and training;
• Familiarise themselves with the QHSE management system and location of documentation and resources;
• Work diligently and taking care of the environment, the health and safety of themselves and others who may be affected by your acts or omissions;
• Maintain a clean & orderly work area at all times, and actively participate in QHSE improvement activities;
• Report all hazards, incidents and non-conformity, comply with all QHSE rules and requirements and not interfere with any QHSE resources provided;
• Intervene and STOP any work they feel is unsafe, may cause harm to a person or the environment or could result in non-conformity.
• Send out questionnaires to approved suppliers when ISO certificates are due for renewal
• Update spreadsheet and record new ISO certificates
• Liaise with new suppliers for completion of new supplier form

Do you have experience in Time management?, * 1+ year industry experience

• Good organisation skills
• High attention to detail and accuracy
• Good time management skills
• Good communication skills
• SAP and / or Odoo
• Microsoft Excel basic understanding
• Basic knowledge of customs

Pulled from the full job description

• Sick pay
• Life insurance
• Free parking
• Company pension
• Private medical insurance
• On-site parking, * Company pension
• Free parking
• Life insurance
• On-site parking
• Private medical insurance
• Sick pay