HR Processes and System Coordinator (Fixed Term)

This key role combines HR systems administration, data management and process improvement. You will be responsible for maintaining the HR system (iTrent), ensuring data accuracy and managing the structure to support the HR data lifecycle. Working with colleagues in the HR and Payroll team and across the university, to help ensure that our HR service is efficient, and aligned with the University’s strategic aims. Producing management information and driving efficiencies through digital solution including Microsoft Forms and Power Automate., We are a community of colleagues, striving for excellence to ensure students thrive. Our values are:

• Respect
• Inclusivity
• Collaboration
• Sustainability

We are committed to maintaining a safe and secure environment for our students, staff, and community. We foster inclusivity, celebrating and respecting differences. We welcome diversity and encourage applications from all backgrounds and genders. We consider our recruitment practices to be comprehensive and unbiased; ensuring fairness, transparency, and equal opportunity for all.

Information about visa sponsorship Under the 2006 Immigration, Nationality and Asylum Act the University has a duty to prevent illegal working by carrying out document checks on all potential employees to confirm that a person has the right to work in the UK.

Please note that the University has a legal responsibility to ensure that all employees are entitled to live and work in the UK. For some vacancies (those requiring specific specialist skills or in shortage occupations) we may be able to obtain a certificate of sponsorship for a suitably qualified applicant. Due to the limited availability of sponsorship resources, not all vacancies in this category will be eligible for Skilled Worker sponsorship. Sponsorship eligibility will be assessed on a role-by-role basis and is normally limited to positions that meet the University’s workforce and immigration criteria. In light of this, for most vacancies it will be unlikely that permission to work in the UK would be granted.

This role would suit someone with a solid grounding in data administration who is looking to develop their experience in a varied and busy role. You’ll enjoy building relationships, problem-solving, and finding practical solutions. In return, you’ll join a supportive team where your ideas are valued, and where you’ll have the opportunity to grow your skills and shape the way we deliver our HR service., * Database management, inc data accuracy, quality and integrity

• Communication and interpersonal skills
• Organisational (prioritise /planning) skills
• Computer literacy, (Microsoft Word and Forms, Excel and Power automate)
• Work on own initiative and as part of a team
• HR experience

Salary Grade 6 - Starting from £33,951 per annum

This is a Full Time Fixed Term position covering Maternity Leave until 28th February 2028

Interview Date - 6th October 2026

Due to the nature of this post regretfully we cannot accept applications that do not have the Right to Work/Live in the UK therefore your application will be rejected.

Staff Benefits

We offer a wide range of great benefits at BSU, including

• Generous pension scheme (Local Government Pension Scheme/Teacher’s Pension Scheme). This is a defined benefit pension scheme which pays members a secure income for life, post-retirement
• Enhanced paid leave - 41 - 46 days depending on the role (Full Time) - more details here: https://apphub.bathspa.ac.uk/StaffBenefits
• Family friendly policies including hybrid working, flexible work environment, on-site nursery, and a sector-leading enhanced maternity scheme
• Employee Assistance Programme which offers access to on-demand GP appointments, wellbeing support and advice, and access to counselling
• Transport schemes including Electric Vehicle Scheme and Cycle to Work
• Wide range of discounts and financial benefits, accessed through and easy-to-use app

For further details about all our staff benefits, have a look at our rewards page: https://www.bathspa.ac.uk/work-at-bath-spa/rewards-and-benefits

At Bath Spa University, we believe in the power of education to break down barriers to opportunity and to transform lives. We are the Professionally Creative for the future. Professional Creativity transcends subject disciplines, and is just as important for our sciences, education, business and law subjects as it is for our sector leading creative industries provision. We connect learners, staff and external partners with applied research and innovation. We power inclusive growth through skills development and practice based, innovation - intensive learning for all.

Our main Newton park campus is based in stunning countryside just a few minutes from a World Heritage City. We are also proud to offer courses to students at our other campuses around Bath, and in London at our Canary Wharf and Hackney sites.