Transfer List - Land Records Specialist (G15)

This posting is for the transfer list only (EG 720/705). External applicants do not apply. This is not used for any regular recruitment. Once you apply, please send an email to thurs.katelyn@countyofdane.com with the list of positions you have applied for. Employee Relations will review your profile and notify you if you meet the minimum requirements for the position(s).

Equity, Definition and Examples of Duties

Under general supervision, to provide administrative services for the Records and Support Division of the Planning and Development Department including such functions as acting as division liaison for title companies, attorneys, surveyors and the general public, to interpret laws, rules, procedures and policies relating to real estate transactions and other complex property description services as assigned, to maintain and update the geographic information system (GIS) tax parcel layer using industry standard tools, and does related work as required.

Examples of Duties: Accurately define and identify real property parcels based on metes and bounds descriptions and other documents; analyze and determine which Register of Deeds documents are to be employed when changing assessment rolls; use survey techniques to draft new parcels and parcel changes on section maps; maintain GIS tax parcel layer; ascertain lands consumed by new plats and/or annexations, create parcels assigning a spatial-based parcel number system to surveys and plats; delete old parcel numbers and create new ones upon splitting; coordinate with local municipalities regarding recorded documents and changes to the property records; search grantor/grantee track index for ownership disputes; advise attorneys, title companies, assessors and general public when documents are recorded incorrectly; monitor property description database to ensure accuracy and that data is revised and updated when appropriate; complete property description title reviews; receive and respond to questions from the general public.

Any combination of training and experience equivalent to graduation from high school, and two years of real estate related experience including six months experience in public land survey, metes and bounds descriptions, or documents related to real estate, legal descriptions, ownership, and real estate transfer returns.

Knowledge, Skills and Abilities

Considerable knowledge of laws and regulations affecting property listing; knowledge of modern office procedures and practices; considerable ability to interpret, apply and communicate policies, regulations and procedures; ability to establish and maintain effective relationships with the public and co?workers; ability to work independently without direct supervision; ability to analyze workflow and to organize work in the most efficient and effective way; ability to train, direct and monitor the work of others; ability to perform assigned functions with a minimum of error.