Data Processing Specialist

The Data Processing Specialist is responsible for transforming incoming data into mail-ready files, ensuring compliance with USPS regulations, and supporting the integrity of production workflows. This includes presort logic, address validation, postal documentation, job-level reporting, and coordination with production, IT, and client service teams.

You will play a key role in maintaining high standards of delivery accuracy, regulatory compliance, and output efficiency-especially in the high-volume, time-sensitive world of election and commercial mail.

Key Responsibilities

• Process and standardize address lists using BCC Mail Manager Architect
• Apply presort logic, deduplication, NCOA, and address validation to ensure mail compliance and optimal postage rates
• Generate postal documentation including PS forms, tray tags, pallet placards, eDocs, and mail tracking reports
• Verify barcode accuracy and file integrity prior to production handoff
• Coordinate data prep and job setup with mailing, print, and logistics teams
• Maintain documentation of file versions, client specs, and processing steps for quality control and audit readiness
• Support seamless data transitions between departments (e.g., from CSR handoff to production)
• Track and report key performance indicators related to address quality, delivery standards, and mail success rates
• Serve as a knowledgeable resource on USPS mailing regulations and industry best practices
• Assist with troubleshooting address or file-related errors as they arise in the production process

If you have experience working with mailing data, presort software such as BCC Mail Manager, and USPS documentation-and enjoy playing a vital role in high-volume mail production-we’d love to hear from you., * Experience with mailing and presort software, preferably BCC Mail Manager Architect

• Strong understanding of USPS standards, CASS, NCOA, and presort mailing requirements
• Comfortable working with large datasets, flat files, and variable formats
• Proficient in Excel, with experience using formulas, filters, and pivot tools for data prep
• Familiarity with USPS tools and portals (e.g., PostalOne!, Mail.dat, Mail.XML, Seamless Acceptance)
• Excellent attention to detail and ability to track file history and version control
• Basic experience with Windows file systems, folder management, and network navigation
• Ability to work independently and collaboratively under deadline conditions
• Knowledge of EFI Pace or other print MIS platforms is a plus
• Exposure to scripting, automation tools, or SQL is helpful but not required, * Mailing Standards: 3 years (Preferred)
• BCC Mail Manager Software: 3 years (Preferred)

• Comprehensive health, dental, and vision coverage
• 401(k) with company matching
• Paid time off and holidays
• Professional development opportunities
• Compensation commensurate with experience ranging from $23-$30 per hour

Fort Orange Press is an equal opportunity employer., * 401(k)

• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Fort Orange Press, established in 1905, has grown to become one of the leading printing and mailing companies in the Northeast. With 120 years of experience, the company has consistently anticipated market trends and invested the resources necessary to meet the evolving needs of our clients. We proudly deliver a comprehensive range of printed materials to both public and private sectors, including government, healthcare, higher education, finance, technology, and election ballot services. Fort Orange Press’ continued success has been recognized by Printing Impressions magazine, naming us one of the top 200 printers in North America.