AI & Systems Coordinator

BK Management is seeking a full-time AI & Systems Coordinator to support company leadership and help identify, develop, and implement smarter ways of working throughout the organization.

This is not a traditional IT or accounting position. The ideal candidate is someone who genuinely enjoys technology and artificial intelligence, naturally looks for better ways to accomplish tasks, and is comfortable experimenting with AI tools to solve real-world business problems.

This individual will work closely with company leadership and across departments to evaluate existing processes, identify inefficiencies, research potential solutions, and use AI, automation, and existing software platforms to improve workflows and procedures.

The position will also serve as a floating administrative resource for company leadership, assisting with projects, research, documentation, data analysis, reporting, and other priorities as they arise.

During available capacity, the position will provide additional support with accounting, accounts payable/accounts receivable, data entry, recordkeeping, and general administrative functions. Previous AP/AR or bookkeeping experience is therefore strongly preferred., Artificial Intelligence & Process Improvement

• Serve as an internal resource for identifying and implementing practical uses of artificial intelligence throughout the organization.
• Evaluate existing processes and procedures to identify inefficiencies, repetitive tasks, bottlenecks, and opportunities for improvement.
• Develop AI-assisted workflows that improve productivity, accuracy, communication, documentation, and decision-making.
• Research AI tools, software solutions, integrations, and automation opportunities that may benefit company operations.
• Work with employees and department leaders to understand operational challenges and develop practical technology-based solutions.
• Create prompts, templates, workflows, instructions, and other resources that allow employees to use AI more effectively.
• Help transform manual or repetitive processes into standardized, technology-assisted workflows.
• Test new processes and technology solutions before broader implementation.
• Document improved processes and create clear SOPs, guides, and training materials.
• Assist employees with adopting new AI tools, systems, and workflows.
• Continuously identify new ways AI and technology can improve company operations.

Systems & Operational Support

• Develop a strong working knowledge of the company’s software platforms and how information flows between departments.
• Assist leadership with evaluating whether existing systems are being used efficiently and consistently.
• Identify opportunities to better utilize existing software features, integrations, automations, and reporting capabilities.
• Help troubleshoot workflow and process issues and coordinate solutions with internal employees or outside vendors when appropriate.
• Organize and analyze information from multiple systems to support management decisions.
• Assist with system implementation, testing, documentation, and employee adoption.
• Help maintain consistency in company processes, procedures, templates, and digital resources.
• Serve as a liaison between leadership, departments, and technology vendors when implementing process or system changes.

Executive & Administrative Support

• Provide flexible project and administrative support to company ownership and leadership.
• Conduct research, organize information, prepare reports, summarize findings, and assist with special projects.
• Assist leadership with developing presentations, spreadsheets, communications, procedures, and other business materials.
• Track projects, action items, and follow-up items as assigned.
• Help organize information and convert leadership ideas into documented, actionable processes.
• Provide cross-departmental support during periods of increased workload or special initiatives.

Accounting & Data Support

• Provide backup support for accounts payable and accounts receivable functions.
• Assist with invoice entry, payment posting, vendor records, reconciliations, and financial data entry.
• Review spreadsheets, records, and system data for completeness and accuracy.
• Assist with maintaining vendor documentation, including W-9s, certificates of insurance, and payment information.
• Assist with data entry, document management, scanning, filing, and record retention.
• Support Accounting and other departments with recurring administrative tasks as workload permits.
• Perform other duties and special projects as assigned by management.

• Demonstrated practical experience using artificial intelligence tools such as ChatGPT or similar platforms to solve business problems or improve workflows.
• Strong interest in artificial intelligence, automation, technology, and business process improvement.
• Ability to look at an existing process and independently identify opportunities to make it faster, simpler, or more effective.
• Comfortable researching unfamiliar problems and developing potential solutions.
• Strong technical aptitude and ability to learn new software quickly.
• Experience developing processes, procedures, workflows, SOPs, or training documentation preferred.
• Experience with Microsoft 365, particularly Excel, Outlook, Word, and related productivity tools.
• Experience working with multiple business software platforms is preferred.
• Previous accounts payable, accounts receivable, bookkeeping, accounting, or financial administrative experience strongly preferred.
• Experience with AppFolio or property management software is a plus, but not required.
• Strong organizational and project-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple projects and shifting priorities.
• Ability to work independently with limited direction while collaborating effectively across departments.
• Comfortable working directly with company leadership and handling confidential or sensitive information.
• High level of curiosity, initiative, discretion, and sound judgment.
• Valid driver’s license for occasional company errands.

• Competitive starting pay
• Profit-sharing opportunities
• Medical, dental, and vision coverage
• SIMPLE IRA with company contribution
• Seven paid holidays
• Generous PTO accrual and carryover
• Tuition assistance, “Could this be automated?” “Could AI handle part of this?” “Is there a better system for this?” “How can we eliminate these repetitive steps?”

We’re looking for someone who enjoys taking an inefficient or manual process, understanding the problem behind it, and building a better solution.

Schedule

Monday-Friday | 9:00 AM-5:00 PM Full-Time | On-Site Lafayette, Indiana

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

BK Management is a trusted property management company based in Lafayette, Indiana. We proudly serve property owners and tenants throughout the state, including the Greater Lafayette, Crawfordsville, and Logansport areas. We provide expert guidance and personalized support to ensure every client feels valued throughout their rental experience.

As our organization continues to grow, we are increasingly focused on using artificial intelligence, automation, and technology to improve how our teams work, communicate, and operate. We are seeking someone who is excited about being at the center of that effort.