Remote Multi-Location Bookkeeper

Accounts Payable

• Process and verify vendor invoices.
• Maintain vendor records and documentation.
• Track invoices and payment schedules.
• Ensure bills are properly coded and paid on time.
• Resolve invoice discrepancies with vendors and office managers.

Invoice Processing & Bill Payments

• Enter, track, and reconcile invoices for multiple locations.
• Prepare and process bill payments.
• Verify appropriate coding and approvals.
• Maintain accurate digital records.

QuickBooks Online

• Maintain accurate financial records for multiple locations.
• Enter and categorize transactions.
• Reconcile bank and credit card accounts.
• Maintain vendor and customer accounts.
• Identify and correct discrepancies.
• Keep financial information current and organized.

Payroll

• Collect and verify employee hours from multiple locations.
• Verify pay rates, overtime, prevailing wage, bonuses, and other compensation.
• Process payroll accurately and on schedule.
• Execute payroll payments.
• Maintain payroll records.
• Work with managers and employees to resolve payroll issues.

Google Sheets & Reporting

• Create and maintain spreadsheets for financial tracking and reporting.
• Track accounts payable, payroll, expenses, and other financial information.
• Assist management with financial reporting and analysis.

Communication & Coordination

• Communicate with General Managers, employees, vendors, and company management.
• Follow up on missing information, approvals, and documentation.
• Resolve financial and payroll issues.
• Maintain clear and consistent financial processes across multiple offices.

This position will support 7-9 business offices located across multiple states. The ideal candidate has strong bookkeeping and accounts payable experience, is proficient in QuickBooks Online and Google Sheets, and has experience processing payroll.

This is an important position within our organization. The successful candidate will work directly with General Managers, employees, vendors, and company management to ensure financial information is accurate, bills and payroll are processed on time, and financial processes remain organized across all locations.

The ideal candidate is someone who takes ownership, communicates well, meets deadlines, and can work independently without constant supervision., * Previous bookkeeping experience required.

• QuickBooks Online experience required.
• Strong understanding of accounts payable and general bookkeeping principles.
• Experience processing payroll.
• Experience working with multiple locations, offices, or business entities preferred.
• Strong Google Sheets and spreadsheet skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities and deadlines.
• Ability to work independently in a remote environment.
• Strong problem-solving and follow-up skills.
• Ability to maintain confidentiality with sensitive financial and employee information.

The Ideal Candidate

We are looking for someone who doesn’t simply complete assigned tasks, but takes ownership of the bookkeeping function.

Because this position supports 7-9 offices across different states, you must be highly organized and comfortable managing multiple priorities simultaneously.

You should be someone who:

• Takes initiative and follows through.
• Notices discrepancies and addresses them.
• Doesn’t wait to be told when something needs attention.
• Communicates clearly and professionally.
• Can manage deadlines without constant supervision.
• Is dependable and accountable.
• Takes pride in accuracy.
• Enjoys creating organization and efficiency.

Remote Position

This is a fully remote position. Candidates must have:

• Reliable high-speed internet.
• A professional workspace suitable for remote work.
• Consistent availability during established business hours.
• The ability to communicate effectively through phone, email, video conferencing, and other online systems.
• The ability to work independently and stay productive without direct in-office supervision., If you are an experienced bookkeeper who is organized, accurate, dependable, and comfortable managing the financial needs of multiple locations, we want to hear from you.

• Full-time, salaried position.
• Fully remote work environment.
• Monday-Friday schedule.
• Opportunity to work with a growing organization.
• Direct interaction with company leadership and multiple business locations.
• Opportunity to help develop and improve financial processes across the organization., * Dental insurance
• Health insurance
• Paid time off
• Paid training
• Vision insurance
• Work from home