Data Coordinator- Part time

• Maintain accurate, donor, gift, program, and operational data in applicable databases, spreadsheets, and tracking systems.
• Enter donations, pledges, in-kind gifts, donor updates, and related information accurately and consistently.
• Help keep records clean, current, and well-organized, including contact information, giving history, household details, program activity, and duplicate-record cleanup.
• Support donor stewardship by helping generate, review, and send acknowledgment letters, tax receipts, thank-you communications, and donor follow-up materials.
• Assist Development, Finance, Operations, and Program staff with reconciliation, record clarification, data exports, and reporting.
• Respond professionally to donor questions, tax-deduction clarifications, internal information requests, and other service needs.
• Help organize non-donor data from across Sunshine Division, including pantry visits, home delivery activity, food distribution participation, client service counts, and other program or operational information.
• Prepare basic exports, lists, summaries, and reports for grants, board updates, fundraising communications, financial analysis, internal planning, and operational decision-making.
• Work with program, operations, finance, and development staff to improve consistency in shared tracking tools and make information easier to access and use.
• Document routine data-entry procedures, naming conventions, source locations, and reporting processes so information can be maintained consistently across departments.
• Protect confidential donor, client, household, and organizational data by following privacy, security, and access-control expectations.
• Provide backup data-entry and administrative support for fundraising event software, including registrations, sponsorship records, and event reports.
• Coordinate with IT and Finance on system upgrades, integrations, and security protocols.

Sunshine Division is looking for a detail-oriented, data-minded team member to support donor and program data tracking, accuracy, and reporting. This role is a great fit for someone who enjoys clean data, clear processes, accurate records, and mission-driven work. You will help maintain our donor database, support reporting needs, and ensure information is accurate, useful, and protected., * Associate’s degree preferred; equivalent education, training, or experience will be considered.

• At least one year of data management, database administration, administrative reporting, or related experience.
• Comfort using Microsoft Office and learning donor database, CRM, fundraising, event, and reporting systems.
• Strong attention to detail and a commitment to accurate, timely data entry.
• Ability to handle confidential donor, client, household, and organizational information with care.
• Clear written and verbal communication skills, with a professional and donor-friendly approach.
• Ability to work collaboratively across departments while keeping tasks organized and moving forward.
• Multilingual skills or lived experience in communities we serve are a plus.

Work Environment & Physical Requirements

• Office-based role with regular computer, email, phone, messaging, and data-entry work.
• Requires regular movement throughout an office environment and prolonged periods sitting or standing at a desk.
• Must be able to occasionally lift, carry, push, or pull up to 50 pounds.
• Infrequent day-trip travel may be required, up to 5% of the position.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties., * Associate (Preferred)

Experience:

• Data management or related: 1 year (Required)

License/Certification:

• Drivers license (Required)

• Paid time off, sick leave, and holidays.
• 401(k) with employer match
• A workplace that prioritizes empathy, equity, and community impact., Sunshine Division is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from candidates of all backgrounds, especially those from communities historically underserved or underrepresented in nonprofit leadership.

Pay: $25.00 per hour

Expected hours: 20.0 - 25.0 per week, * 401(k)

• 401(k) matching
• Paid time off

For over a century, Sunshine Division has provided immediate food relief to Portland individuals and families in need. We believe no one should go hungry or feel forgotten, and we operate with compassion, dignity, and respect for everyone we serve. If you’re seeking meaningful work that strengthens your community and honors the human experience, you might be a great fit for our team.