Academy & SWITA Support Manager

This post consists of 2 days per week as a job share with the Radiology Academy Support Manager and 3 days per week as project support for SWITA. Core hours are Monday to Friday, however occasional weekend working is required. Support Manager role will be working within the Plymouth Academy building and the SWITA support will be a mix of working from home with working in the Plymouth Academy building. Occasional travel required across the South West.

***Please note that applications from temporary workers who have been engaged with the Trust for a minimum of 3 months are welcome.

Available as a fixed term contract or secondment opportunity. (With current line manager’s agreement). *** Main duties of the job

Radiology Academy

• The post holder will, as part of a job share, manage the SWITA - Plymouth Education Hub as a fully functioning building, overseeing the smooth day to day operational running of the Academy; in particular, provision of a comprehensive administrative support function including the direct line management of admin team whilst overseeing the subcontracting of reception and housekeeping staff
• The post holder will be expected to pro-actively manage & prioritise their own workload, and that of the Academy staff
• The post holder will be a key member of the Academy Management Team, being the first point of contact in the absence of the Manager, making decisions and communicating with stakeholders as necessary

SWITA

• The post holder will support the development, management and implementation of projects which fall within the scope of their role
• The post holder will play a key role in supporting SWITA study days and events
• The post holder will provide the first point of contact for a range of external organisations and stakeholders which requires excellent customer service & communication skills
• Manage the operational use of simulation equipment, ultrasound simulators, educational technologies, PACS workstations and associated training resources across the Academy & SWITA
• They will also manage day to day operational tasks within the team, such as updating project plans, highlight reports, RAID logs, and communication and engagement plans, including e-communication., applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted., * Responsible for booking travel and accommodation through Click Travel for the wider SWITA team as required
• Responsible for the operational delivery and administration of the Peninsula Radiology Academy and South West Imaging Training Academy (SWITA), supporting regional education, workforce development and training activities
• Responsible for financial and project administration activities, including processing purchase orders, invoices and requisitions, supporting budget monitoring and income generation, maintaining project documentation and risk registers, and producing reports to support governance, performance monitoring and service improvement
• Responsible for managing educational infrastructure and learning resources, including the Reporting Radiographer Hub, PACS workstation bookings, simulation equipment, digital learning technologies and Academy facilities.
• Attendance at SWITA events, with travel and occasional overnight stays as required

• Demonstrable experience of supporting/administering projects.
• Comprehensive IT skills, specifically Microsoft Office - Word, Excel, Outlook, PowerPoint. MS Teams .
• Demonstrable experience of supporting formal meetings.

Desirable

• Demonstrable experience of arranging training or other events.
• Demonstrable Financial / income generation experience

Qualifications Essential

• Maths & English GCSE level C or above (Grade 4 or above)
• Degree or equivalent demonstrable experience in administration / management
• First level management / supervisory qualification (or commitment to work towards)

Desirable

• IT qualification
• Leadership qualification/training

Aptitudes & Abilities Essential

• Proven ability to work in a busy working environment to tight deadlines
• Excellent communicator capable of constructing and delivering clear information/ instructions to staff and service users at all levels via a range of methods

Desirable

• People Management skills

Disposition/Attitude/Motivation Essential

• Ability to work successfully as an individual with minimal supervision and as an effective team member.
• Willingness to be flexible in relation to duties and working patterns
• Demonstrable experience in taking ownership of and resolving issues

Disclosure and Barring Service Check

We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment manager for this post who will put you in touch with the recruitment team. We recognise that work life balance is important for our colleagues and so we invite requests from