Jean Tyson Child Development Study Center Office Administrator

The Jean Tyson Child Development Study Center is seeking an organized, self-motivated Office Administrator to provide general support to our children, families, and staff and help our team meet the mission of the Center. The Office Administrator will manage the staffing schedule, greet all visitors to the office in a pleasant manner, answer phone calls, respond to emails and manage licensing regulatory files.

Job Duties will include, but are not limited to:

• Managing and monitoring the schedule to ensure that all classrooms meet the licensing requirements, and national recommendations, for staffing patterns
• Manage and coordinate all expected and unexpected absences
• Coordinate staffing to meet the Center and University of Arkansas polices, licensing regulations, and NAEYC standards
• Managing the calendars, appointments, travel, etc. for the Executive Director, Operations Manager
• Manage any travel for teaching staff
• Respond to, or coordinate with the administrative team, all emails, phone calls, or other correspondences
• Create and update (at minimum monthly) licensing records and database with personnel data for all part-time staff
• Support Administrative team and teaching staff by helping to prepare presentations and professional development day materials
• Help manage the hiring process for full and part-time employees through the U of A Workday system and follow all licensing requirements for employees
• Support budgeting and bookkeeping procedures by meeting with the Operation Manager at least once a week
• Participate in Administrative team meetings
• Track office supplies and submit requests for replacement orders in a timely manner
• Support teaching staff with request forms for needed items
• Assist with other projects, conferences, or Center family events when necessary

Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

• Associates degree, or equivalent to, in Business Administration or closely related field from an accredited institution of higher education
• At least one year of office administration experience
• Experience working in early childhood education
• Proficient experience in Microsoft office with an emphasis on word, excel, PPT, and publisher
• Experience using BOX, Workday, ProCare or other similar organizational tools

Preferred Qualifications:

• Advanced degree in Business Administration from an accredited institution of higher education
• At least two of five years of office administration experience

Knowledge, Skills, and Abilities (KSAs):

• Knowledge of basic early childhood development
• Knowledge of Arkansas state minimum licensing requirements, National Association of the Education of Young Children (NAEYC) recommendations, and Better beginnings
• Knowledge of the Reggio Emilia Approach to Early Childhood Education
• Service oriented disposition
• Demonstrated proficiency in verbal, written communication, and active listening
• Highly organized multitasker who works well in a face-paced busy environment
• Willingness to learn and grow in the field of ECE and business administration, Persons must have proof of legal authority to work in the United States on the first day of employment.

Commensurate with education and experience

University of Arkansas, Fayetteville

Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation’s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance the state and build a better world through education, research, and outreach by providing transformational opportunities and skills, fostering a welcoming climate, and nurturing creativity, discovery, and the spread of new ideas and innovations.

The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation’s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.

As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.