Assessment and Information Systems Specialist

JOB SUMMARY: Provide district-wide coordination, training, and support of information systems. Provide district-wide coordination, training, and support for student assessment, research and evaluation. Provide oversight to MARSS/Ed-Fi Coordinator., 45% District Wide System Administrator

1. Coordinate and provide assistance to district personnel concerning the use and application of district’s information systems

2. Develop and deliver technical end-user training as needed
3. Document processes as needed for staff
4. Troubleshoot software application issues and work with vendor to resolve if needed
5. Provide customer service to end users for issues as they arise, including providing in-district professional development
6. Set up and maintain user security as determined by established user groups and/or direction from administration
7. Generate custom reports
8. Coordinate larger process changes or system enhancements including assessing needs, creating forms, setting system parameters, etc.
9. Oversee the student registration process and MARSS submissions

10. Serve as liaison between the district and information system vendor

11. System upgrades and new implementation projects

Evaluate software performance and make suggestions for improvement or replacement

Ensure accuracy with data and update system configuration to ensure compliance with local, state, and federal reporting requirements

Systems include Infinite Campus, Frontline, Yearbook Vendor, Skyward, PowerSchool

Collaborate with other district staff on enrollment, registration and operations

1. Configure and maintain online registration and annual updates.
2. Manage custom data sheets and tracking systems dedicated to kindergarten and new student registration
3. Create FTE projections for K-5 based on enrollment forecasting
4. Manage and deploy planned and emergency broadcast messaging
5. Partner with the homeschool liaison to process documentation and establish accurate records

30% District Assessment Coordinator

1. Under the direction of the Academic Services Director:

2. Facilitate and coordinate the services essential to the implementation of national, state and local student assessments via FASTBridge and Pearsons Access Next

3. Upload accurate testing rosters
4. Provide technical support during testing
5. Ensure testing system security
6. Coordinate Alternate MCA materials
7. Develop and conduct staff training
8. Conduct pre- and post-test editing via Test Wes
9. Import assessment results into the SIS
10. Facilitates NAEP testing, when school is chosen

5% Ensure accurate state and federal reporting for:

• MCCC

• Early Childhood Data

• Civil Rights Data Collection

• PCI Compliance

15% Data Analysis, Research and Evaluation

• Provide data analysis for achievement, attendance, behavioral and Survey data

• Create surveys for assigned research projects via Google Forms

• Provide reports as required

5% Support MARSS/Ed-Fi Coordinator

Perform other duties as assigned or requested, including attending professional development/meetings, in-services and workshops., * Position involves extended periods of sitting while entering computer data unless a sit/stand station is available

• Position involves frequent repetitive action on keyboard
• Position involves occasional lifting up to 20 lbs.
• Position involves occasional bending, kneeling, and stooping to reach file drawers
• Position involves listening, speaking clearly, and visual acuity
• Position involves frequent standing and walking, This description describes the general nature and work expected of an individual assigned to this position. Employees may be required to perform other job-related duties as requested by their supervisor. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.

• Two year degree with coursework in technology, accounting, or related field
• Valid Minnesota driver’s license

Experience:

• Three years of experience working with information systems, preferably in an education setting

Essential Knowledge, Skills, and Abilities:

• Superior computer/technology skills
• Excellent oral and written communication skills
• Excellent customer service skills
• Ability to establish and maintain effective working relationships with employees, supervisors,

administration, and outside vendors

• Advanced spreadsheet skills
• Ability to exercise confidentiality in handling district information
• Excellent organizational skills
• Ability to work independently with minimal supervision
• Ability to plan, prioritize and organize complex functions
• Knowledge of governmental reporting requirements
• Training preparation and delivery skills
• Knowledge of various district departments and information needs within the district

Machines, Tools, Equipment, Electronic Devices, and Software:

• Operates office equipment, including computer, printer, scanner, calculator, copier, multi-line phone

system, facsimile

• Utilizes multiple software, databases, and systems
• Uses Gmail to receive district communication, * Position involves handling multiple tasks at one time and dealing with frequent interruptions, and

prioritizing tasks to meet strict deadlines

• Position involves responding to changing technology
• Position must exercise a high level of confidentiality in handling district information
• Position involves a need for accurate and detailed work
• Position requires flexibility and willingness to undertake a variety of tasks
• Position involves maintaining composure during high-stress activities and emergencies
• Position must deal with the potential for loss and/or compromise of data integrity that would affect daily operations, efficiency, and organizational image

• The majority of work is performed in normal office conditions
• Work hours can extend into the evenings at times
• Position requires traveling between school buildings and to other off-site locations, We offer a highly competitive rewards package that includes:

• Compensation & Paid Leave

• Starting salary depending on qualifications
• Position is non-affiliated non-union
• Up to 12 sick days given annually (prorated based on FTE)
• Vacation days accumulated per years of service (prorated based on FTE)

Health Insurance

• Medical options for single and family.
• Dental for single and family.
• District contributions to VEBA/HRA accounts.
• Fully paid life insurance
• Flexible Spending Accounts (FSA) for pre-tax medical and dependent care