Information Systems Asset Co-Ordinator

The IS Asset Coordinator will work alongside the IS Technical and Security teams to manage the full lifecycle of technology hardware and software-from procurement to disposal-ensuring accurate inventory records, compliance with policies, optimal utilization, and efficient provisioning to support business operations. They act as the central point for tracking “who has what,” reducing costs through waste elimination, and maintaining a reliable “single source of truth” for IT infrastructure.

Key Responsobilities:

Raising and managing the spend against CAPEXs for the purchase of IT equipment.

Management of the IT Administrator roles within the UK.

Responsible for reporting on assets ad holding regular meeting with the global teams to raise issues and non-compliance of the processes.

Ensure all requests for new equipment are logged on the IT Helpdesk software

Liaise with IS Technical support to ensure new employees have equipment setup ready for starting employment with the business.

Responsible for ensuring the completion of compliance requests in a timely manner and escalate any breach/failures to the IS Technical Manager

All processes and procedures for compliance controls evidence gathering are documented and kept up to date

Lifecycle Management: Oversee assets from procurement through deployment, maintenance, and final disposal.

Inventory & Tracking: Maintain accurate records of all hardware (laptops, phones, servers) and software licenses in IT Asset Management (ITAM) tools.

Logistics & Fulfilment: Coordinate the receipt, allocation, dispatch, and recovery of equipment for joiners, movers, and leavers (JML).

Compliance & Audits: Ensure equipment compliance, conduct audits, and investigate discrepancies or missing hardware.

Data Reporting: Generate reports on asset usage, and risks to support strategic decisions.

Vendor Liaison: Work with suppliers for repairs, replacements, and renewals.

Experience with an IT asset management

Knowledge of Active Directory

Experience with Service Desk ITSM Tools

Technical experience of Microsoft Windows

Our business continues to grow and expand, operating multiple manufacturing and commercial sites across the US, Europe, the Middle East, Asia, and Australia. We are excited about our fresh, dynamic, and inclusive team of experts working on new innovations and forward-thinking designs, as we remain a market leading player within our industry. We continue to invest heavily in the best available manufacturing tools and equipment needed to adhere to Kingspan’s world class standards and in keeping with our Planet Passionate sustainability strategy, our focus is on having minimal climate impact.

At Kingspan Data Solutions we are passionate about everything we do. As a member of Kingspan Group, a global plc group of companies, Data Solutions is recognised worldwide as an industry leader in the development and manufacture of data centre infrastructure solutions and commercial office raised access floors, for over 120 years. With revenues of over $420m and growing, Kingspan Data Solutions play a pivotal role in offering expertise in cutting edge design engineering in order to craft solutions, by working collaboratively with clients as a trusted partner.