Data Administrator

This is a data entry administrator role with daily computer work. Most of the day is data entry, documents, and supporting the recruiters to help make progress in making placements with clients and candidates. You will work in our CRM (Customer Relationship Management) system to input resumes, create and edit files in Word and Adobe, post to social channels, follow up with prospects by email or text, and keep the office stocked and running. Support functions vary.

What you will do

CRM and data

• Enter and maintain candidate, company, and hiring-manager records in PC Recruiter.

• Process resumes: attach the file, confirm email, phone, industry, and location, and write accurate notes and activities.

• Create new company and hiring-manager records when a new job order arrives.

• Keep records clean. Catch and correct errors the first time.

Documents and agreements

• Create and edit files, letters, and agreements in Microsoft Word and Adobe.

• Place the firm logo correctly on resumes and other documents, on every page.

• Keep templates consistent and files easy for the team to find.

Website, social, and follow-up

• Update the website with new job orders, blog posts, and hot-candidate items as assigned.

• Post to social channels, including LinkedIn hot-candidate posts, after review with the President.

• Monitor designated LinkedIn groups each morning: accept or deny membership requests and block and delete industry-report or spam posts.

• Follow up with prospects by email or text using firm standards. No freelancing the message.

Office and supplies

• Manage, order, and restock office, kitchen, printer, and stamp supplies.

• Handle daily mail, incoming and outgoing.

• Support basic office operations so the recruiters can stay on searches.

Recruiting support

• Support searches through research and data collection once the core admin work is done.

• Help prepare candidate pipelines and update the office whiteboard on the monthly cadence.

• Screening calls and candidate outreach will be considered but not mandatory.

How the week runs

• Daily: CRM data entry, resume processing, LinkedIn group check, mail, and assigned follow-up.

• Weekly: supply check, support the President with updates to the website and social media.

• Monthly: build the active-candidate pipeline and update lists.

• 2 to 5 years of total work experience. We are not seeking candidates with 15-30 or more years of experience.

• Minimum of 2 years of experience with data entry, CRM or HRIS systems, Microsoft Word, and Adobe, or the ability to learn them quickly.

• Detail-oriented. Double-checks names, emails, phone numbers, and attachments.

• Clear written communication. Email and text follow-up daily.

• Discreet. Client names, compensation, and search activity stay inside the firm.

• Reliable, responsible, and professional.

On-site at 26380 Curtiss Wright Parkway, Richmond Heights, Ohio 44143. The schedule is 5 days a week during normal business hours. 4 days in the office will be considered later if the data and document work is being done correctly. Remote is not offered in this role. The person in this seat needs to be in the office enough to manage mail and day-to-day processes.

Compensation and benefits

• Base salary: $40,000 to $48,000 annually. Paid semi-monthly.

• This role is not commission-eligible at hire. If you wish to earn commissions, we can discuss that.

• Vacation and PTO is standard.

• Company holidays are observed., In the note, say whether you can work on-site in Richmond Heights and what systems you have used for data entry or documents.

Central Executive Search is an at-will employer. Employment is contingent on satisfactory references and a background check.

Pay: $40,000.00 - $48,000.00 per year

Benefits:

• Health insurance
• On-site gym
• Paid time off
• Retirement plan

Central Executive Search is a specialty executive search firm founded in 1987. We place senior talent in the adhesives, tapes, converting, packaging, polymer materials and related manufacturing industries. We are a small team with massive success. The work is extremely confidential. Accuracy and follow-through matter more than volume.