Data Processing Specialist

• Interpret job instructions to perform necessary data and mail preparation production processes. Review job instructions for accuracy and completeness, and if discrepancies are found, facilitate the creation of new instructions with a List Services Representative
• Estimate job completion dates and communicate job progress through the relevant production processes. Update production schedule
• Evaluate customer input data to generate useable internal house format utilizing custom and third-party software.
• Perform record selection, field parsing, record splitting, data standardization, removal of extraneous data, append data, and identification and correction of floating data. Standardize data utilizing CASS address matching software to ensue data integrity and improve mail deliverability.
• Review “before” and “after” address versions and interpret software status and error codes to validate results
• Set matching and priority criteria to eliminate duplicate addresses utilizing custom and third-party software. Review record matches to determine if the “best” records are chosen
• Perform mail preparation utilizing PAVE certified software to achieve optimal postage discounts
• Layout and format data to manufacturing and customer requirements for output to labels, to an inkjet printer file, or to an electronic file
• Understand and follow HIPAA policies and procedures

• Knowledge of Microsoft Office products with focus on Excel and Word.
• Working knowledge of various file formats/types (.csv, .txt, .dbf, etc.)
• Excellent computer/data processing skills through certification and/or previous job training.
• Excellent written and verbal communication skills
• Must be able to work in a team environment.
• Must possess good decision-making skills
• Strong analytical and problem-solving skills required
• Ability to remain calm and stay on target under pressure and tight timelines.
• Knowledge of BCC, Mail Manager, or similar preferred.
• Knowledge of using presorted mailing lists in accordance with USPS regulations desired
• Knowledge of address components

Required Education and Experience:

• High school diploma or equivalent
• 2-3 years’ direct mail/print industry experience

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The person in this position frequently communicates with other employees in person, over the phone and electronically. This is a largely sedentary role. However, while performing the duties of this job, the employee is occasionally required to move about the office and production areas to access other departments, files, office machinery, etc. Close visual acuity is required to Prepare and analyzing data and figures; transcribing, viewing a computer terminal; extensive reading; visual inspection involving small defects; small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes. Position Type/Expected Hours of Work This is a full-time position with a standard schedule of 40 hours per week. Overtime may be required dependent upon business necessity. AAP/EEO Statement