Deputy Breast Service Administration & Data Manager

To work in close partnership with other members of the breast imaging and multi-disciplinary team to provide a high quality, customer responsive, confidential and user-friendly service to clients, patients, their families and all health care professionals that use the East Lancashire Breast Screening and Symptomatic Breast Imaging Services. The post holder will assist the Breast Service Administration Manager in the co-ordination, organisation and management of the administrative aspects of the East Lancashire Breast Screening and Symptomatic Breast Imaging Services, ensuring that operational practice meets National Quality Assurance (QA) targets and recognised best practice in line with local and national requirements. The post holder will primarily be involved in collation, verification and audit of data within the Breast Screening Service and for the administrative management of the ‘Higher Risk Screening’ within the service.

Collate and input pathology, surgery and oncology information received by the department, and provide information to enable audit of these episodes against National standards.

Main duties of the job

Provide high quality administration and clerical support to the Breast Service Administration Manager, deputising in their absence.

To assist the Breast Service Administration & Data Manager in providing management and leadership for all administrative staff within the East Lancashire Breast Screening and Symptomatic Imaging services.

To assist the Breast Service Administration Manager in all aspects of administrative activities including setting up screening clinics, symptomatic clinics, liaising with other local and national screening programmes to ensure that all women are called for screening within National guidelines.

To ensure efficient day to day management & administration of the National Breast Screening Software Systems ie NBSS, BS Select and BSIS, and the data held therein.

Ensure all clinical data (benign and malignant) is entered and available on NBSS as required for annual ABS audit and Department of Health KC62 return.

To be responsible for all the administrative elements of registering and contacting all clients deemed at ‘very high risk’ of developing breast cancer within the service ensuring on going audits occur. This will include the identifying of cases from all the geneticists/oncologists and ensuring they are correctly entered onto NBSS and BS Select respectively. This will include the correct allocation of call/recall to ensure that women are invited for screening at the appropriate times according to National and Local Guidelines

Working for our organisation

The National Breast Screening Department provides a comprehensive breast screening service, coordinating invitations, appointments, assessment clinics, multidisciplinary care pathways, and patient communication to support the early detection of breast cancer. The department is committed to delivering safe, efficient, and equitable services while maintaining high standards of patient care, governance, quality assurance, and regulatory compliance.

Detailed job description and main responsibilities

Provide high quality administration and clerical support to the Breast Service Administration Manager, deputising in their absence.

To assist the Breast Service Administration & Data Manager in providing management and leadership for all administrative staff within the East Lancashire Breast Screening and Symptomatic Imaging services.

To assist the Breast Service Administration Manager in all aspects of administrative activities including setting up screening clinics, symptomatic clinics, liaising with other local and national screening programmes to ensure that all women are called for screening within National guidelines.

To undertake administrative tasks as required demonstrating support to staff at the same time maintaining an efficient and reliable service.

To assist the Breast Service Administration & Data Manager when required to ensure efficient day to day management & administration of the National Breast Screening Software Systems ie NBSS, BS Select and BSIS, and the data held therein.

Ensure all clinical data (benign and malignant) is entered and available on NBSS as required for annual ABS audit and Department of Health KC62 return.

To be responsible for all the administrative elements of registering and contacting all clients deemed at ‘very high risk’ of developing breast cancer within the service ensuring on going audits occur. This will include the identifying of cases from all the geneticists/oncologists and ensuring they are correctly entered onto NBSS and BS Select respectively. This will include the correct allocation of call/recall to ensure that women are invited for screening at the appropriate times according to National and Local Guidelines, The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

• a level/ NVQ or Equivalen

Desirable criteria

• Leadership training or willingness to undertake a relevant course

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Essential criteria

• Key board skills/computer skills including word, email & excel.

Desirable criteria

• Proven ability to work in a team and be supportive of team members.

It is important you are made aware of the following as regards your application to East Lancashire Hospitals NHS Trust

• Please note that the salary advertised is for full time hours. If this post is less than 37.5 hours per week, the salary will be pro-rata. For posts on Agenda for Change pay-scales, new entrants to the NHS will normally commence on the first pay point of the relevant band.
• This vacancy may close before the closing date if the recruiting manager deems sufficient applications have been received. Therefore it is advised to complete your application as early as possible to avoid disappointment.
• Please ensure you check the email account from which you apply regularly as we will use this to contact you regarding your application.
• Please note that shortlisting is completed anonymously with candidates being assessed against the essential criteria for the post. Therefore only applicants, who can clearly demonstrate how they meet our person specification criteria in their application, will be short-listed.

Disclosure and Barring Scheme (DBS)

If the role you are applying for is identified as either controlled or regulated activity as defined in in the Safeguarding vulnerable Groups Act (2006) any offer of employment is provisional upon a satisfactory DBS check being obtained.

The healthcare sector is exempted from the Rehabilitation of Offenders Act 1974.

In line with other NHS organisations in the North West Region, the Trust is now passing the charge for undertaking a DBS check on to candidates in the event they are successfully appointed into the post for which they have applied. Candidates can choose whether to pay this over 1-3 months as a deduction from the monthly salary. However, if you are applying for a post as a BANK worker, the payment must be made in full at the time of employment checks. By applying for this vacancy you are agreeing to this undertaking in the event you are successfully appointed.

The cost for an Enhanced DBS, is £45.90 and for a Basic & Standard, this is £24.90 this cost includes a £4.90 admin fee.

At East Lancashire Hospitals NHS Trust our vision is to be widely recognised for providing safe, personal and effective care. We currently provide high quality services and treat over 600,000 people across East Lancashire and the surrounding area. We employ over 9,500 staff, many of whom are internationally renowned and have won awards for their work., The Trust is an equal opportunities employer, committed to improving the working lives of our staff and operates a ‘Zero Tolerance’ policy to aggression, violence, bullying and harassment. In addition, our aim is to help protect children and vulnerable adults by providing a first-class service to the recruitment of people into positions of trust.

We aim to employ a workforce that reflects the diverse communities we serve.

We welcome applications from everyone irrespective of ethnic origin, gender, age, gender identity, sexual orientation, religion, marital status, disability or social background.

We especially welcome applications from members of our black, Asian and minority ethnic (BAME) communities, as we have identified that ELHT has an under-representation of BAME employees. Appointments will be made on merit.