ICT Asset Management Officer

The ICT Asset Management Officer role is a mixture of working within the ICT Developments Warehouse at the Blackpool Victoria Hospital Site. Ensuring all new kit into the organisation and its customers is processed and inventoried and stock is managed. While maintaining the data within the Trust’s Configuration Management Database (CMDB).

The ICT Asset Management Officer is responsible for performing regular audits on Trust ICT assets by analysing and interpreting data from various ICT systems or by physical audits across NHS sites. They are also responsible for monitoring the usage of assets (hardware and software) to ensure effective utilisation throughout its lifecycle.

When working in the ICT Developments Warehouse, they are a focal point for internal & external customers for asset availability. They are responsible for a variety of activities from receipt to the disposal of ICT assets, including stock management and allocation; ensuring all tracked assets are added to the Trust’s CMDB and maintaining a safe and secure warehouse environment.

Main duties of the job

Accepting Deliveries of varies types of ICT Equipment

Tagging and Recording of All Received ICT Equipment to be input in to trusts Configuration Management Database systems.

Assign Equipment to requests, Liaise with engineers to assist in scheduling and prioritising own work whilst maintaining data integrity within a secure and controlled environment

Stock Management and Audits of Equipment on Warehouse area’s

Perform inventory audits of all ICT equipment in use across the Trust(s), at all sites, via liaising with users to validate data or visiting sites to take inventory, recording and reporting on any discrepancies.

Process out of date IT Equipment to be disposed to maintain the trusts Waste management and Information governance policies

Collect equipment from all NHS sites identified as no longer in use and return to the warehouse for disposal or reuse.

Interrogate and manipulate data sets using a variety of applications to ensure accurate records are being maintained. Addressing any anomalies within the data sets and escalate any issues that cannot be resolved., 1. Maintain Licencing records, archiving and removing obsolete licences as required

1. Maintain data integrity of CMDB (hardware and software), performing regular audits on the data and addressing any anomalies as identified

2. Assist in the standardisation of applications and hardware by logging pro-active incidents for engineers to upgrade/replace non-standard items

3. Maintain list of ICT contracts within the CMDB and liaise with Contract Managers to keep the records up to date

4. To receive goods from suppliers and carriers into the ICT Warehouse and to document such deliveries using the appropriate, procedures. Check and inspect deliveries to ensure accurate quantity and type and are of acceptable quality. Dispose of packaging recycling where possible

5. To prepare goods for return. Liaising with carriers and obtaining signatures when dispatched

6. To security tag and property mark all items to be placed in the Trust’s CMDB and to upload the data onto the CMDB

7. Maintain computer records on the CMDB by entering and retrieving information related to the receipt, storage, allocation & disposal of equipment, to ensure the smooth running of the warehouse

8. Utilise space to its optimum efficiency while maintaining good housekeeping standards, including undertaking routine cleaning duties of the warehouse areas

9. Ensure stock is rotated as appropriate, including equipment stored in the cages out on other NHS sites.

10. Protect stock from destruction, abuse, fire and theft whilst in the care of the warehouse

11. Agree re-order levels of stock items and review with management on a regular basis. The post holder will be required to produce and interpret reports to illustrate usage of equipment

12. To generate and provide stock lists on a monthly basis for stock checking purposes, carry out continuous stock checks and ensure that stock levels are adjusted accordingly. Details of items counted and quantities in stores to be maintained on stock sheets and the relevant Trust(s) computer systems. Liaise with teams/management on slow moving/obsolete items.

13. Assign equipment to jobs, Liaise with engineers to assist in scheduling and prioritising own work whilst maintaining data integrity within a secure and controlled environment

14. Manage the receipting of returned/replaced equipment for disposal or reuse as appropriate, monitoring disposals and ensuring data related to those assets is archived or updated as applicable on the relevant systems, including the CMDB

15. Ensure data and any reusable parts are removed from returned equipment prior to disposal, in line with Trust policy

16. Manage 3rd party collections, including redundant hardware and bulk recycling, preparing/processing items ready for the collections

17. To support the Requisitioning Team, having a working knowledge of the relevant computer systems, to ensure the department operates within the Trust(s) policies and procedures including Standing Financial Instructions and Standing Orders

18. Work independently for most of the time, guided by standard operating procedures. Generate own daily work plan in line with customer requirements, re-prioritising work to accommodate unscheduled changes

19. Be flexible in covering the duties of other staff as required, including providing query support on ICT procurement processes

20. Undertake relevant continued professional development.

21. To adhere to the current departmental uniform/dress code

22. To perform regular Health & Safety audits on the warehouse working areas

23. Work in accordance with the requirements of statute, technical guidance and codes of practice and Trust and Departmental Policies and Procedures

24. Travel between sites for equipment delivery/collections and when performing audits, using Trust vehicles where appropriate.

• Educated to NVQ Level 3 in a relevant subject or equivalent experience.
• ITIL Foundation (Green Badge)

Desirable criteria

• Licensing qualification
• Logistics or Stock Management qualification, * Experience of asset management systems including configuration management and lean techniques
• Experience of clerical & warehouse duties
• Excellent working knowledge of Excel, including pivot tables

Desirable criteria

• Knowledge of ITIL components such as Change Management
• Understanding NHS structures and procurement processes
• Microsoft Office Suite Intermediate and Advanced, * Full UK Driving Licence, * Service orientated and customer focused.
• Ability to demonstrate effective communication, verbal and written, with staff of all levels
• Ability to analyse & interpret large amounts of data
• To work as part of a team, and able to work unsupervised, using own initiative, problem solving & decision making to prioritise and manage time effectively.
• Ability to demonstrate assertiveness with regards to controlling movement of assets in and out of the warehouse whilst maintaining and developing own personal resilience

It is important you are made aware of the following as regards your application to East Lancashire Hospitals NHS Trust

• Please note that the salary advertised is for full time hours. If this post is less than 37.5 hours per week, the salary will be pro-rata. For posts on Agenda for Change pay-scales, new entrants to the NHS will normally commence on the first pay point of the relevant band.
• This vacancy may close before the closing date if the recruiting manager deems sufficient applications have been received. Therefore it is advised to complete your application as early as possible to avoid disappointment.
• Please ensure you check the email account from which you apply regularly as we will use this to contact you regarding your application.
• Please note that shortlisting is completed anonymously with candidates being assessed against the essential criteria for the post. Therefore only applicants, who can clearly demonstrate how they meet our person specification criteria in their application, will be short-listed.

Disclosure and Barring Scheme (DBS)

If the role you are applying for is identified as either controlled or regulated activity as defined in in the Safeguarding vulnerable Groups Act (2006) any offer of employment is provisional upon a satisfactory DBS check being obtained.

The healthcare sector is exempted from the Rehabilitation of Offenders Act 1974.

In line with other NHS organisations in the North West Region, the Trust is now passing the charge for undertaking a DBS check on to candidates in the event they are successfully appointed into the post for which they have applied. Candidates can choose whether to pay this over 1-3 months as a deduction from the monthly salary. However, if you are applying for a post as a BANK worker, the payment must be made in full at the time of employment checks. By applying for this vacancy you are agreeing to this undertaking in the event you are successfully appointed.

The cost for an Enhanced DBS, is £45.90 and for a Basic & Standard, this is £24.90 this cost includes a £4.90 admin fee.

At East Lancashire Hospitals NHS Trust our vision is to be widely recognised for providing safe, personal and effective care. We currently provide high quality services and treat over 600,000 people across East Lancashire and the surrounding area. We employ over 9,500 staff, many of whom are internationally renowned and have won awards for their work., Blackpool Teaching Hospitals NHS Foundation Trust is ideally situated just a forty five minute drive from Manchester. The Trust provides services to the 440,000 residents of Blackpool, Fylde & Wyre and North Lancashire, as well as specialist tertiary care for Cardiac and Haematology patients. As one of the United Kingdom’s largest coastal resort, Blackpool has plenty to offer its residents - it’s not just a good place to work; it’s a great place to live. In addition to its bustling centre and historic seafront, the town is world famous for its many attractions, including the famous Blackpool Tower. Blackpool also offers a number of scenic cycling routes round our local parks and across the surrounding countryside, as well as boasting panoramic views of the coast on its picturesque Promenade. Further afield, Blackpool also benefits from less than three-hour connections via rail to Edinburgh in the north and London in the south., The Trust is an equal opportunities employer, committed to improving the working lives of our staff and operates a ‘Zero Tolerance’ policy to aggression, violence, bullying and harassment. In addition, our aim is to help protect children and vulnerable adults by providing a first-class service to the recruitment of people into positions of trust.

We aim to employ a workforce that reflects the diverse communities we serve.

We welcome applications from everyone irrespective of ethnic origin, gender, age, gender identity, sexual orientation, religion, marital status, disability or social background.

We especially welcome applications from members of our black, Asian and minority ethnic (BAME) communities, as we have identified that ELHT has an under-representation of BAME employees. Appointments will be made on merit.