Executive Support Specialist 1 - Criminal Justice Information Services Division

The Oregon State Police in Salem, Oregon is hiring for one (1) Full-Time, Permanent Executive Support Specialist 1 - Criminal Justice Information Services Division position. This is an in-office position without the opportunity for a remote or hybrid work schedule., In this position, you will provide a broad spectrum of confidential, executive level clerical and program support to the Criminal Justice Information Services (CJIS) Division, the Public Safety Services Bureau, and OSP leadership as requested. Your duties will include administrative clerical functions, compiling data and documents for preparation for budget and legislative activities, track and maintain user agreements and related correspondence, prepare meeting minutes, prepare internal and external correspondence, etc. You will also provide general office support for office supplies including inventory, ordering for approved purchases, etc.

In this position, your duties are usually completed independently with only general supervision, as required. Work comes from the Division Director, Deputy Directors and Program/Unit managers within CJIS, but may also come from the bureau and agency leadership in support of bureau and agency related matters., Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference.

Three years of clerical/secretarial experience which included:

one year at a full performance level performing typing, word processing, or other generating of documents; and lead work responsibility or coordination of office procedures.

Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.

No substitution will be made for the one year at the full performance level.

Preferred Skills:

• Demonstrated experience using Microsoft Office (Word, Excel, PowerPoint, Outlook, and Teams) as well as Microsoft Visio and Adobe Acrobat Pro, to create, manage, and maintain professional documents, routine memos, statistical reports, presentations, and forms.
• Professional verbal and written communication skills, including experience preparing agendas, taking accurate meeting minutes, tracking action items, and distributing meeting materials.
• Demonstrated ability to work independently with a high level of attention to detail, initiative, and resourcefulness, while managing confidential and sensitive information.
• Experience organizing and prioritizing multiple assignments with changing priorities while meeting deadlines.
• Knowledge of basic accounting, purchasing, billing, and inventory tracking.

This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.

The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification., * Must be LEDS certified or be able to obtain certification within 60 days of hire.