Product Whisperer

We are seeking a seasoned Executive Assistant to support the Head of Product & Agent Development at a fast-growing, in-person AI company. This is a strategic, high-trust role supporting a senior executive who travels frequently, sits at the center of the company’s product cycles, and serves as a key external voice for the company.

The ideal candidate is a polished, proactive professional with deep experience supporting C-suite executives who operate globally and at pace. You will thrive in ambiguity, take initiative without being asked, and partner with a leader who is thoughtful, deeply engaged in product, and balancing significant external and internal demands. This role requires someone who can read between the lines, problem-solve independently, and keep things moving-even when the executive is hard to pin down.

This role is foundational to the company’s executive support function. You’ll partner closely with the existing EA team and serve as a trusted right-hand to a leader managing a 270-person organization that continues to grow rapidly.

WHAT YOU’LL DO

• Provide comprehensive executive support to the company’s Head of Product & Agent Development, who leads a 270-person product, engineering, and design organization
• Proactively manage complex calendars, meetings, and travel across nine direct reports, broader leadership, and external stakeholders
• Coordinate frequent domestic and international travel, including across EMEA & APAC time zones, with careful attention to logistics, agendas, and pre-travel prep
• Anticipate needs several steps ahead, surface conflicts, and resolve issues independently-including when the executive is in back-to-back meetings or slow to respond
• Prepare the executive ahead of every meeting with briefing materials, context, and clear priorities
• Manage logistics for recruiting events, customer meetings, and external speaking engagements, including occasions when the Head of Product & Agent Development represents the company on behalf of the Co-Founders
• Draft internal and external correspondence on behalf of leadership, serving as a credible and professional representative of the product organization
• Partner closely with the EAs supporting the Co-Founders and the broader admin team to ensure alignment across the executive office
• Coordinate offsites, leadership team meetings, and rituals tied to the product development cycle
• Maintain a high level of confidentiality and discretion with sensitive information, product roadmaps, personnel matters, and strategic communications
• Establish new-and continuously improve-administrative systems and processes in support of a rapidly scaling product organization

Do you have experience in Slack?, * 10+ years of Executive Assistant experience, including direct support of C-suite executives leading global organizations

• Experience supporting Chief Product Officers, Chief Technology Officers, or other product/engineering C-suite leaders
• Familiarity with AI, software development, or developer-facing product environments
• Demonstrated ability to build and scale administrative systems in an evolving organization
• Demonstrated ability to support a heavily traveling executive, including international travel and coordination across EMEA and APAC time zones
• Proven ability to operate independently and make sound judgment calls on behalf of leadership
• Strong ability to build relationships and partner effectively with cross-functional teams, board members, and external partners
• Excellent time-management skills, with the ability to quickly shift priorities while staying ahead of the executive’s needs
• High degree of discretion, integrity, and sound judgment with sensitive information
• Advanced proficiency with Google Suite & Slack
• Willingness and ability to work on-site in San Francisco 4 days per week, with flexibility on hours to accommodate global meetings and a long-hours operating cadence
• Willingness and ability to travel with the executive as needed

$180,000 - $200,000 a year - Full-time, Pulled from the full job description

• Parental leave
• 401(k) matching
• Paid time off
• Vision insurance
• Dental insurance
• Life insurance, * Flexible (unlimited) PTO
• Medical, dental, and vision coverage for employees and dependents
• Life insurance and disability benefits
• 401(k) plan with company match
• Parental leave
• Fertility and family-building benefits
• Daily lunch, snacks, and coffee
• Discretionary benefit stipend