Bi-Lingual Administrative Assistant

• Serve as the first point of contact at the front desk, greeting visitors and managing inquiries with professionalism and courtesy
• Operate multi-line phone systems, handle incoming calls, and direct them appropriately using proper phone etiquette
• Manage appointment scheduling and calendar coordination for staff members using digital tools such as Google Workspace and Microsoft Office
• Perform data entry, maintain filing systems, and ensure all documents are accurately proofread and organized
• Assist with bookkeeping tasks utilizing QuickBooks, including invoicing, expense tracking, and basic financial record keeping
• Support office management activities such as supply ordering, maintaining office equipment, and overseeing daily administrative tasks
• Provide customer support by addressing client questions promptly and professionally in both languages
• Handle clerical duties including photocopying, faxing, mailing, and preparing reports or correspondence as needed
• Maintain organized records of client files, invoices, and other essential documents to ensure easy retrieval
• Support personal assistant functions such as travel arrangements or special project coordination when required

We are seeking a highly organized and bilingual Administrative Assistant to join our dynamic team. This role is essential in providing comprehensive administrative support, ensuring smooth office operations, and delivering exceptional customer service. The ideal candidate will possess strong office management skills, be proficient in various computer applications, and demonstrate excellent communication abilities in both languages. This position offers an opportunity to contribute to a professional environment where efficiency, accuracy, and interpersonal skills are highly valued., * Proven experience in office administration or clerical roles with a minimum of two years of relevant experience

• Bilingual proficiency in English and another language (e.g., Spanish), with excellent verbal and written communication skills in both languages
• Strong computer literacy including proficiency with Microsoft Office Suite (Word, Excel, Outlook), Google Workspace tools, and data entry software
• Familiarity with QuickBooks for bookkeeping purposes is highly desirable
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Demonstrated knowledge of multi-line phone systems and front desk operations
• Attention to detail in proofreading documents and maintaining accurate records
• Professional demeanor with strong customer service skills and proper phone etiquette
• Previous experience supporting office management or personal assistant functions is a plus

This position is a paid opportunity designed to foster professional growth within a supportive work environment. We welcome candidates who are eager to contribute their skills to a collaborative team dedicated to excellence.

Pay: $16.00 - $18.00 per hour

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 2 years (Required)