IT Contract Administrator

As an IT Contracts Administrator for BES Group, you will work closely with our IT Management Team and members of the Finance Team, you will be responsible for administration activities in relation to IT contract spend of £3m per annum. This includes managing the process to order, receive and approve payment for all IT kit and software licences. You will also be responsible for keeping our contract records up to date and providing oversight on the quality and accuracy of the IT asset records maintained by operational members of the IT team. This role demands someone with a relentless attention to detail who is able to balance multiple actions simultaneously.

You Will

• Administration of IT contracts, invoices and assets relating to annual IT spend of value of £2m per annuum
• Maintenance of the IT contracts record library
• Administration of IT procure to pay process (ordering hardware, confirming good receipt, approving invoices, IT asset register updates)
• Validation of all IT invoices v. contractual terms
• Ordering new IT licences and administration of IT license inventory (especially Microsoft 365 licences)
• Oversight and quality checking IT assets records (includes initiating and tracking to closure actions where exceptions identified)
• Administration, oversight and quality checking of mobile phone and data records and contracts
• Administration and support of IT procurement and RFP exercises

• Prior experience in finance administration role
• Possesses a relentless attention to detail
• Strong Microsoft Excel skills (especially use of Pivot tables and lookup functions)
• Ability to effectively balance multiple ongoing tasks
• A demonstrable track record of being able to work independently and using initiative to bring a task to a closure
• A willingness to learn new skills and concepts
• Ideally, you will have an interest in technology (the role is about administrating IT contracts)

• A starting salary of up to £30,000, depending on experience
• Up to 10% pension contribution
• 2 x life cover
• Enhanced maternity / adoption leave
• Annual salary review
• 25 days annual leave plus 8 bank holidays
• An additional day's holiday for your birthday every year
• An extra day's holiday to take on Christmas Eve each year
• Access to our buy and sell holiday scheme
• Opportunity for flexible working
• Electric Vehicle salary sacrifice scheme
• Discounts and savings via our employee benefits portal
• Health and wellbeing support via our Employee Assistance Programme
• Company wide volunteering scheme
• Fundraising support for your chosen charity

To join our team, you will need

At BES Group, we pride ourselves on being the leading end to end risk management solutions provider in the UK and Ireland. That means it's our job to help keep our customers assets' legally compliant, operational and, above all else, safe. We're able to achieve this with a team of only the very best, most talented people., Our team is made up of some of the most skilled and talented people and that's what matters to us. At BES Group, we want our people to know that they can be their true authentic selves at work, it really is that simple. What's more, we're a Real Living Wage employer across our complete business and we are delighted to have pledged our commitment to the military community by signing the Armed Forces Covenant. Go for it! Research suggests that some people tend to only apply for roles if they meet all requirements. If you don't meet every point above, but still feel like you could really help make a difference in this role, please apply, you might be exactly what we're looking for. To apply for this role, simply click "Apply". We ask for some basic contact information and a CV or your LinkedIn profile, it's that easy! Please note, successful candidates will be required to complete the relevant background checks as part of the recruitment process. BES Group, where our people and our customers come before everything else.