Maintenance Administrator

We are seeking a Maintenance Coordinator to join a great client of ours in the Coulsdon area. This role is ideal for someone with experience in maintenance, facilities management, or construction administration. The successful candidate will manage reactive maintenance requests, coordinate with engineers and subcontractors, and ensure compliance with health and safety standards.

Day-to-day of the role:

• Log, track, and manage reactive maintenance requests and Planned Preventative Maintenance (PPM) schedules in the CAFM system.
• Coordinate with engineers and subcontractors to allocate jobs and ensure timely completion.
• Issue purchase orders, track costs, and support budget control processes.
• Monitor compliance documentation, service reports, and ensure records are kept up to date.
• Assist in scheduling and planning small works projects.
• Produce reports on maintenance activity for the Operations Manager and clients.
• Act as a point of contact for client queries, providing updates and progress reports.
• Support health & safety compliance by ensuring certificates, Risk Assessments and Method Statements (RAMS), and statutory documentation are recorded.
• Provide general administrative support for the maintenance team.

• Previous experience in a maintenance, facilities management, or construction administration role is highly desirable.
• Strong organisational skills with the ability to manage multiple priorities.
• Confident communicator with excellent telephone and email etiquette.
• Proficiency with CAFM systems (training can be provided) and Microsoft Office (Word, Excel, Outlook).
• High attention to detail and accuracy in data entry and record-keeping.
• Ability to work as part of a team and build strong relationships with clients and contractors.