Document Controller - Leeds

Join our team as a Document Controller, where you'll play a pivotal role in ensuring the smooth flow of critical project information. This position is ideal for someone who thrives on organisation, precision, and collaboration. You'll be responsible for managing and maintaining all site documentation, from design drawings and specifications to health and safety records, while ensuring compliance with industry standards - Must be familiar with BS19650 convention 2024., Working closely with project managers, design teams, and external stakeholders, you'll utilise leading digital platforms like Viewpoint 4Projects, SharePoint, and Autodesk Build to keep information accurate, accessible, and secure. Beyond document control, you'll support key administrative tasks and contribute to the success of large-scale construction projects. If you're detail-oriented, tech-savvy, and confident in managing multiple priorities, this role offers an exciting opportunity to be at the heart of project delivery and innovation. The Document Controller shall:

• Manage and maintain all site documentation with a clear audit trail, including contract notices, progress reports, meeting minutes, inductions, H&S/environmental records, and design information (drawings/specifications).
• Oversee document control processes in line with BS19650 2024 convention and company protocols.
• Utilise and maintain document control platforms such as SharePoint, Viewpoint 4Projects, VIS Pod, and Autodesk Build (training provided if required).
• Set up new projects, maintain folder structures, create workflows, and manage user access on collaboration platforms.
• Review QA of submitted drawings and rejected documents before escalation to the Design Manager.
• Facilitate and coordinate Requests for Information (RFIs) between designers, subcontractors, and consultants.
• Support design and commercial teams with tender/work packages and compliance submissions (e.g., building control, NHBC).
• Assist with compiling O&M manuals, datasheets, and design information.
• Maintain up-to-date drawing packs on-site (if required) and ensure timely updates.
• Prepare templates and basic documents for regional project use.
• Contribute to monthly design reports and IRS updates.

Do you have a valid Driving Licence license?, Do you have experience in SharePoint?, * Proven experience in document control - Ideally with a Tier 1.

• Ability to multitask and manage site administrative duties alongside document control.
• Fully conversant with Viewpoint (external users) and SharePoint (internal use).
• Familiarity with BS19650 2024 convention standards and document control in construction/engineering environments.
• Excellent organisational skills and attention to detail.
• Clear and professional communication skills (written and verbal).
• Professional, approachable, and confident in stakeholder engagement.
• Understanding of Digital Construction protocols and experience with digital teams on naming and workflow conventions

Desirable Criteria:

• Experience on large-scale construction projects.
• Knowledge of compliance processes, O&M compilation, and design tender support.
• UK Driving licence and access to a vehicle.

At GRAHAM, we are proud to say that we are a committed Equal Opportunities Employer and we aim to be the first choice for people from all backgrounds. We seek to promote respect for the individual and equality of opportunities. We believe that everyone should be treated solely on the basis of personal merit and contribution throughout their GRAHAM career journey and not on the value of artificial barriers, prejudices, or preferences.