Information Governance Assistant

Our Information Governance Assistance will aid with the day-to-day Trust compliance with FOI, EIR and data protection legislation. Supporting the Information Governance Manager and Information Governance Advisor in reviewing documentation of processing activities to ensure compliance and help drive good information governance., Our Data Support Administrator will be offered on a remote working basis, with a requirement to attend our main hub spaces as and when required for team working a collaborative meetings.

The regularity & flexibility of travel will be discussed further at interview stage. Hubs include; Leeds, Ellesmere Port, Burnley, Newark, Birmingham, Milton Keynes, Gloucester, London. See our canal network here: ().

About the role

Statutory Information Requests:

• Assist the Information Governance Advisor with the day-to-day management of statutory information requests under UK GDPR, FOIA and EIR (e.g., liaising with colleagues to collate information for disclosure, recording requests, analysing the application of legislation, and drafting compliant responses).
• Provide advice on data protection, information governance, and statutory information requests across the Trust.

Data Protection Compliance:

• Undertake Data Protection Impact Assessments (DPIAs).
• Assist with data breach investigations.
• Assist with annual data protection compliance reviews (e.g., DPIAs, Records of Processing Activities, Information Asset Register).
• Support the work of GDPR Information Asset Owners.
• Assist in reviewing data protection policies and procedures.

Information Management & Office 365:

• Assist with Information Architecture and the Electronic Document Management System in Microsoft Office 365 (e.g., data classification, data loss prevention).
• Assist in developing and maintaining appropriate levels of Trust-wide data protection and information governance training and awareness.

Administration & Team Support:

• Support the delivery of efficient administrative duties, such as maintaining spreadsheets and filing to a high standard.
• Support the team with any other duties as required.

Equality, Diversity & Inclusion:

• Ensure that diversity and inclusion are embedded into all aspects of Trust activity, promoting inclusive practice and challenging behaviours or decisions that do not align with the Trust's policies and values.

• Experience in governance regulation or data protection. Hands on knowledge relating to Freedom of Information (FOI) & Environmental Information Regulations (EIR).
• Experience applying specialist legislative knowledge within a regulatory/governance environment, using strong analytical and decision-making skills to achieve compliant outcomes.
• Experience undertaking Data Protection Impact Assessments (DPIA) as part of wider internal compliance audits.
• Understanding data sensitivity in regulatory environment's.
• Understanding of assessing risks and making adjustments to work practices where appropriate.

General:

• Proactive, with the ability to use initiative.
• Able to work autonomously while also demonstrating a strong commitment to teamwork and an understanding of wider team and organisational priorities.
• Approachable and accessible, with the ability to build trust and strong working relationships across the organisation, and confidence in dealing with colleagues at all levels.
• Good knowledge of systems and software, with strong IT skills in an Office 365 environment.
• Excellent organisational, time-management, and communication skills (written and verbal).
• Ability to work accurately under pressure, prioritise effectively, and meet tight deadlines.
• Appreciation of record-keeping best practice.
• Understanding of the importance of compliance with Trust Health & Safety policies and defined standards, including reporting incidents, accidents, and near misses.

In addition to your annual base salary of £27,000, a competitive contributory DC Pension scheme arrangement, and numerous other employee benefits, including several salary sacrifice benefits we are also open to flexible working arrangements.

• Competitive contributory DC Pension scheme arrangement, where we will double your contribution to a maximum of 10%.
• 25 days paid holiday (plus paid Bank Holidays), increasing to 30 days after 5 years.
• Home working status with hub' facilities available should you need the flexibility to work outside of home.
• Free access to specialist counselling on a range of issues, e.g. health, financial, well-being and domestic matters.
• Access to a range of employee benefits including store discounts, boating holiday discounts and holiday purchase scheme.
• 2 days paid volunteering leave per annum, allowing you to volunteer for a local community project etc.
• Free fishing facilities across our canal network.