Business Support Coordinator

The Business Support Coordinator will provide comprehensive programme delivery and administrative support to the Safety and Surveillance Group in addition to supporting the Business Support and Analytics Manager's operational and strategic activities to ensure that all projects deliver to time.

The post holder will provide a Secretariat function across the entire Group, simultaneously supporting multiple Deputy Directors with diary management for Safety and Surveillance business/staff meetings and a range of other meetings and initiatives as required ensuring accurate minutes and allocation and tracking of actions. In addition, the post holder will work with colleagues to support management of the work coming into the Deputy Directors' offices to ensure timely allocation across the Group to support efficient business operations., * Perform diary management activities for Deputy Directors across the Division and serve as the Secretariat for Senior Management/staff meetings/external meetings and ad hoc meetings as required. This includes co-ordinating a programme of work for each function in addition to team meetings to ensure key functional work is communicated and outputs from the meetings are implemented.

• Manage administrative work such as monthly reports, patient enquires, training and development, Freedom of Information requests, media requires etc. by tracking progress and ensuring timely delivery.

• Support programme management activities including progress tracking, coordinating completion of key deliverables, stakeholder management, organisation and prioritisation of key actions.

• Provide support to the Deputy Directors in the development and organisation of policy and strategy documentation both in the Group and across the Agency. The role may require the preparation of communication materials including presentations and working across the group to support the co-ordination of a range of documents which are often urgent and needed at short notice.

• Support horizon scanning activities, including but not limited to the development of background research materials., * Online application form , including questions based on the Behaviour, Experience and Technical Success Profiles. Please ensure all application questions are completed in full; your application may not be considered if any responses are left blank. Our applications are CV blind, and our Hiring Managers will not be able to access your CV when reviewing your application.

• Presentation , to be prepared as part of your interview, with further information being supplied when you reach this stage.

• Interview, which can include questions based on the Behaviour, Experience, Technical and Strengths Success Profiles.

In the instance that we receive a high number of applications, we will hold an initial sift based on the lead criteria of: E xcellent organisational, time management and prioritisation skills.

Applicants are assessed on whether they meet any mandatory requirements as well as the necessary skills and experience for the role. Applications are scored based on the competency-based answers provided- ensure you have read these thoroughly and allow sufficient time. You can view the competencies for this role in the job description., Certain roles within the MHRA will require post holders to have vaccinations, and in some circumstances, routine health surveillance. These roles include:

• Laboratory-based roles working directly with known pathogens
• Maintenance roles, particularly those required to work in laboratory settings
• Roles that involve visiting other establishments where vaccination is required
• Roles required to travel overseas where specific vaccination may be required.

Applicants who are successful at interview will be, as part of pre-employment screening subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant's details held on the IFD will be refused employment. A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.

Any move to the MHRA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility here .

Individuals appointed on level transfer will retain their existing salary and are responsible for ensuring they fully understand the financial implications of any potential move and the impact (if any) on their terms. If an individual is in any doubt, they should seek clarification before accepting a job offer.

Staff joining on promotion will receive up to a 10% increase of their current basic salary, or the pay band minimum, whichever is the greater.

The individual will not retain any allowances paid by the former department/Agency, unless there are special circumstances, such as a reserved right to those allowances on transfer.

Do you have experience in Time management?, The post holder must have organisational skills and programme management experience, skills, or training in order to balance a varied range of tasks and requirements to support successful project delivery., * Communicating and Influencing

• Delivering at Pace
• Seeing the Big Picture
• Excellent organisational, time management and prioritisation skills.
• Excellent presentation and communication skills with the ability to concisely communicate information to groups of people., * Seeing the Big Picture (A)
• Communicating and Influencing (A, I)
• Delivering at Pace (A, I)

Experience Criteria:

• Excellent organisational, time management and prioritisation skills. (A, I)
• Project management experience, skills, or training with the ability to work on different projects within the same time period, providing information on complex and technical matters. (A, P)
• Excellent presentation and communication skills with the ability to concisely communicate information to groups of people. (A, P)
• Excellent writing skills are required for preparing briefing and to independently write formal reports. (A, I)
• Able to multi-task and balance competing priorities and react to multiple requests. (A)

Technical Criteria:

• Preferred degree or equivalent qualification in a relevant discipline e.g. pharmacy, science, medical engineering, medical physics, biomaterials or healthcare professional qualification or equivalent qualifications or relevant work experience. (A)
• Recognised programme management qualification is desirable. (A)

Strengths Criteria

• Improver (I)
• Adaptable (I)
• Team Player (I), Candidates will be subject to UK immigration requirements as well as Civil Service nationality rules. Further information on whether you are able to apply is available here .

Successful candidates must pass a disclosure and barring security check as well as animal rights and pro-life activism checks. People working with government assets must complete basic personnel security standard checks .

This is a full-time opportunity, on a permanent basis. The role will be based in 10 South Colonnade, Canary Wharf London, E14 4PU.

Government departments and agencies are working towards implementing a minimum 60% attendance in office sites.

The Medicines and Healthcare products Regulatory Agency enhance and improve the health of millions of people every day through the effective regulation of medicines and medical devices, underpinned by science and research. The Safety and Surveillance Group brings together into a single integrated structure devices and medicines safety expertise with enforcement capabilities. These functions will be supported by our data and evidence generating capabilities complementing our signal generating capabilities produced via the new Safety Connect System. The Group Business Operations function supports the effective running of the Group, including budget and performance management and works closely with the whole Group and the enabling centre of the Agency.