Infrastructure Project Assistant 80-100%

Under the supervision of the Head of Infrastructure of the School of Engineering (STI), you will support the coordination of infrastructure activities, with a focus on lab installation requests, space measurements, onboarding of new research groups, and follow-up of small construction or relocation tasks. Your role is essential to ensuring smooth operations across the faculty by providing meticulous, reliable, and service-oriented support. Main duties and responsibilities

1. Project & Technical Administrative Support:

• Assist in processing lab installation requests: collect missing information, verify technical needs, prepare templates and checklists.
• Conduct basic space measurements (m², furniture footprint, access points) and prepare simple layout sketches.
• Support in preparing documents for small renovation or modification works (plans, descriptions, photos).
• Follow up with internal stakeholders (DSE, technical services, users) to ensure tasks progress.

2. Coordination of Moves, Space & Access:

• Support lab and office moves (collect needs, coordinate dates, update layouts).
• Manage furniture requests, deliveries, and installation follow-up.
• Prepare and update space allocation records in STI-IN tools.
• Manage access rights to buildings, labs, and shared facilities (collect information, submit requests, track status).

3. Onboarding Support for New Professors & Groups:

• Assist in preparing onboarding packages.
• Coordinate initial lab setup needs (first equipment, access, signage, room allocation).
• Document and track all actions to ensure a smooth integration.

4. Daily Operations & Follow-Up:

• Manage small infrastructure requests in collaboration with technical teams.
• Maintain updated internal documentation, signage, and shared material.
• Support inventory updates (scientific equipment, signage, furniture).
• Draft meeting minutes and summarize decisions.

Do you have experience in SharePoint?, * Bachelor in architecture, construction, facility management, engineering, or equivalent; or CFC/ technical diploma

• 2-4 years of experience in a coordination, project assistant, or technical administrative role (construction, facility management, lab support, or engineering environment is a plus).
• Excellent organization, ability to prioritize, and strong attention to detail.
• Service-oriented mindset, proactive, reliable, and calm under pressure.
• Comfortable with technical discussions (ventilation, electrical needs, layouts), even at a basic level.
• Proficient with IT tools (Excel, SharePoint, project trackers).
• Fluent in French and English.

• A dynamic and multicultural work environment within a multidisciplinary institution of international renown
• The opportunity to take part in large-scale, stimulating, and diverse projects
• Attractive working conditions
• Opportunities for continuous training and development