Data and Case Administrator

• Processing incoming communications and ensuring relevant data is accurately recorded on the database
• Generating and forwarding documentation to both internal teams and external clients
• Searching for files and managing electronic correspondence within the document management system (i-Manage) in a paperless environment
• Monitoring due date and reminder lists, proactively following up when required
• Liaising with external parties to resolve queries and obtain instructions
• Recording service charges and generating invoices where applicable
• Accessing external information sources to check and retrieve relevant information
• Working in line with company quality management systems, policies and procedures
• Carrying out general administrative duties including copying, scanning, booking meeting rooms and answering phone calls
• Creating, checking, obtaining sign-off and sending standard letters and documents (including reminders) to clients

Case Administration:

• Recording key events
• Processing documentation accurately and efficiently
• Sending appropriate reminders and ensuring case records remain up to date and accurate

Filing:

• Preparing and officially filing Intellectual Property Rights (IPR) applications
• Instructing foreign attorneys and arranging associated fees to be paid

Post Filing:

• Obtaining and submitting all documentation required to progress filed applications

• Assisting fee earners with managing and organising electronic files

• Collating and managing evidence documentation

• Handling necessary photocopying and document preparation

• Collating exhibits to comply with formal requirements and preparing exhibit sheets as required

• Producing correspondence, specifications, text and other written materials from drafts using appropriate Microsoft Office tools

• Previous administrative or legal secretarial experience
• Strong written and verbal communication skills
• Good IT skills, including Microsoft Office and Outlook
• Experience using a document management system (preferred but not essential)
• IP experience (preferred but not essential)
• Experience working in a paperless environment
• Self-motivated with a proactive attitude
• A methodical approach with excellent attention to detail
• Strong organisational and prioritisation skills
• The ability to work under pressure and meet tight deadlines
• Comfortable working independently and as part of a team

Berry Recruitment are NOW hiring for a dynamic and organised Administrator to join a well-established company based in Oxford. This is an exciting opportunity for someone who thrives in a fast-paced, detail-driven environment and wants to be part of a supportive and professional team.