Operations and Data Manager (Managerial Tier C) (SY 26-27)

Schedules and Program

• Support the development of a master schedule (including Early College)
• Develop/Maintain systems across multiple programs within the school to ensure the smooth functioning of schedules and programs (to include daily duties of entry, lunch, dismissal)
• Ensure the sustainability of school systems and monitor system functionality
• Perform analysis and assessment of systems on a regular basis
• Manage system to ensure classroom coverage and monitor staff absences

Support and manage enrollment operations

• Monitor shifts in student enrollments
• Communicate changes with impacted staff
• Monitor student placements and programs for effectiveness and efficiency
• Complete necessary paperwork for student transfers

Support Budget items for programs and partnerships

• Work with the budget team to ensure timely successful management of all budget related items including ordering, stipends, purchase orders, grants, etc.
• Recognize and identify areas of concern and communicate the need for adjustments

Partnership Management

• Support work with key community partners including UMASS and HUB school initiative
• Establish and maintain successful relationships with members of the community in close collaboration with school administration
• Design and implement structures to identify and recruit community partners to support
• students
• Continue to seek and build new partnerships, with a focus on maximizing resources

Assessments

• Ensure assessment schedules are followed
• Order, receive, ship, safeguard, distribute and account for all testing materials
• Ensure accurate upload of assessment data: MCAS, WIDA, MAP (and other state assessments)
• Ensure all assessments are properly staffed
• Ensure all staff are properly trained and tests accurately proctored

Data Management

• Help to develop, coordinate and administer data retrieval and collection systems, surveys, (school climate, attendance, programming, health and wellness, safety, etc.) to help identify promising practices/address areas of improvement
• Maintain systems to track credits and graduation requirements
• Help to identify and define systemic patterns/problems, monitor ongoing efforts to address challenges, NOTE: School-based managerial employees will work 223 days between July 1st and June 30th each year. The 223 day work-year will include the 180 days in which school is in session, and the additional days will be determined by the employee and the principal or headmaster of the school. This position is subject to the City of Boston residency requirement. School-based managerial employees are not eligible for vacation time or compensatory time. In the event of school cancellation due to snow or inclement weather, school-based managerial employees need not report to work.

• Bachelor's Degree or higher
• Minimum of 2 years experience working in data collection and reporting
• Experience in program and/or project management, evaluation, and analysis
• Familiarity with state and other district assessments
• Mastery of Office Suite; Excel required
• Strong organizational skills with outstanding attention to detail
• Strong interpersonal skills and the ability to create trusting relationships
• Successful experience with planning and conducting meeting; and facilitation and training methodologies
• Demonstrated resourcefulness in setting priorities guiding investments in people and systems (Acute attention to detail and project completion)
• Demonstrate capability to work collaboratively with a variety of stakeholders, such as school staff, school partners, families, youth, community members and other essential
• internal and external partners
• Comfort with handling multiple projects simultaneously as well as working with rapidly shifting priorities
• Experience working with diverse student populations
• Commitment to self-reflections and ongoing learning
• Experience developing and monitoring systems for quality improvement
• Current authorization to work in the United States
• An understanding of and commitment to gain greater understanding of what is necessary for an urban school system to enjoy continuous improvement in an increasingly complex and competitive environment.
• A deeply held and unyielding belief in the overarching mission of public education.

QUALIFICATIONS - PREFERRED:

• Post graduate degree in a relevant discipline
• 3-5 years experience in urban setting
• Familiarity with Boston and Boston Public Schools

Ruth Batson Academy (RBA) is a pilot school offering a college-preparatory course of studies that is designed to promote the leadership capacity of students to be change agents in their communities. RBA students develop crucial academic and leadership skills. RBA is seeking an innovative Operations Manager to work with the multiple programs within the school., The Boston Public Schools, in accordance with its nondiscrimination policies, does not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, age, criminal record (inquiries only), disability, homelessness, sex/gender, gender identity, religion, national origin, ancestry, sexual orientation, genetics or military status, and does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals' dignity or interferes with their ability to learn or work.