Information Governance Administrator

An exciting opportunity has arisen within the Information Governance Team at the Trust for an administrative assistant to work full-time within our small but dedicated team to support the team and maintain administration processes for information governance. The role can support a mix of working from home and the office to meet the needs of the service., Information Governance

Provide efficient administrative and clerical support to the team

Undertake general office duties e.g. photocopying/scanning/typing/sending routine emails and letters

Updating training compliance on Trust systems

Scheduling spot checks, reviews, data process mapping reviews

Update and publish Corporate Policies & Clinical Guidelines

Assist in gathering and presenting information relating to data flows

Deal with face to face or telephone enquiries, convey messages, transfer calls and, update contact logs as necessary while maintaining confidentiality at all times

To be responsible for receiving and processing of mail

To communicate effectively and liaise with both clinical and non-clinical professionals in a clear concise and professional manner

To monitor compliance of processes and send emails to remind colleagues of required actions

FOI

Logging FOI requests, acknowledging requests and co-ordinating responses

General duties

Assist as requested in arranging and preparation of meetings and distribution of papers as required

To develop a working knowledge of data protection, freedom of information as may be required

Undertake statutory, mandatory and job-specific training as required in accordance with Trust policy.

The post holder needs to be motivated and an enthusiastic team player with excellent verbal and written communication skills, ability to multitask, work under pressure and prioritise work load.

Training and support will be available for the successful candidate who can demonstrate the skills and enthusiasm for the role

#BeKnown at West Suffolk NHS Foundation Trust. By us. By our patients. By our community We are a busy, friendly, rural NHS Trust providing high-quality care and compassion to more than a quarter of a million people across west Suffolk. We care for, treat and support people in hospital, at home and in various community settings. The West Suffolk Hospital in Bury St Edmunds provides acute and secondary care services (emergency department, maternity and neonatal services, day surgery unit, eye treatment centre, Macmillan unit and children's ward). It has 500+ beds and is a partner teaching hospital of the University of Cambridge. Adult and paediatric community services, provided in collaboration with West Suffolk Alliance partners, include a range of nursing, therapy, specialist, and ongoing temporary care and rehabilitation, some at our Newmarket Community Hospital. We do our utmost to achieve outstanding clinical outcomes for patients and our values of fairness, inclusivity, respect, safety and team work guide how we work and behave as a team. With nearly 5,000 staff, from all over the world, we strive to make our organisation a great place to work. Whatever your role or ambition, we want to help you be the best you can be. We promote a diverse and inclusive community where everyones voice counts and you can #BeKnown for whoever you are.