Specialist, IT Purchasing-Inventory

Position Summary: This position provides technical - clerical support for the entire Information Technology department and maintains information and records relevant to related inventory and purchasing. Prepares purchase requisitions for a wide variety of college technical systems and has primary responsibility for initiating ongoing annual maintenance for these systems from all departments within Information Systems. This position administers the extensive inventory of thousands of items of equipment across all campus locations.

Essential Functions:

50% Coordinate purchases with various departments and monitor these orders. Assist with tracking IT budget expenditures and assist with resolution of issues related to ongoing maintenance contracts with a variety of vendors.

20% Maintain hardware and software inventory related to Technology Access Fee and IT purchases. Assist with ongoing equipment surplus and equipment donations to other institutions.

10% Prepare and maintains IT departmental forms including accumulated leave balances, travel requests and claims, petty cash vouchers. Maintain documentation related to IT department as required.

10% Manage all enterprise level software licenses. Work with vendors to ensure contracts are current and reflect needs specified by staff.

10% Assist Chief Information Officer with various projects as needed within the department. Makes arrangements for travel, conferences, appointment, special events or other business activities; keeps appointment schedule and develops itineraries. Other duties as assigned., In addition to the daily office environment, often there are large boxes of materials received in this office (printers, computers, software) that require distribution.

Accommodation is possible although there is significant work accomplished with outside vendors and the business office using telephone communication.

Normal office environment for daily work.

Hazards: Normal office environment for daily work.

High school diploma or GED required. Associate degree preferred.

Significant on-the-job training in institutional processes and procedures is required; extensive use of specific information systems such as the online procurement system is a must.

3 years of job-related experience required.

Part-time work experience is calculated at 50% credit of full-time work experience.

Skills/Abilities:

• In-depth knowledge of IT hardware and software, and the ability to troubleshoot common issues.
• Detail-oriented with strong time management to maintain accurate inventory records.
• Capability to analyze data for forecasting needs and identifying trends.
• Effective interpersonal communication and clear documentation abilities.
• Strong troubleshooting skills and knowledge of preventative maintenance for IT equipment.
• Able to engage in the College’s mission and values.

Pay Rate: $37,720 - $46,170/per year. Pay will be determined based on related work experience above required. To be considered in determining pay, all related work experience must be listed on the application.

Required Documents Needed to Upload at Time of Application: Resume, transcripts and three professional references.

Reference check requirements: Three (3) professional references, two (2) of which should be former or current supervisors and (1) professional reference.

Personal references (friends, clergy, customers, relatives) are not considered acceptable references.

A professional reference such as a previous or current co-worker may be used as one of the references., Full-time Employment Benefits:

• Insurance Options: Health, Dental, Vision, Life, Short/Long-term Disability, FSA/HSA
• Wellness Incentive Program, if enrolled in health plan
• Educational Assistance: Fee Waiver, Spouse/Dependent discounts, Audit/Non-Credit, Reimbursement Program
• Employee Assistance Program
• Retirement Options: Tennessee traditional pension plan option (TCRS), 401k with $100 company match, 457, 403b
• Employee Discount program with over 900+ companies
• 14 Paid Holidays/Year Includes paid days off the last week of December
• Sick Leave Bank
• Longevity Pay
• Many opportunities for professional development

Special Instructions to Applicants: To be considered for a position at Pellissippi State, you must create an on-line application. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Work experience that is not listed on the application will not be considered towards compensation. Please note: attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience. Please note: to scan, upload, or attach documents, a computer and scanner are available at the Hardin Valley Campus Educational Resources Center, if needed.