Docketing Specialist

• Enter, maintain, and monitor court and administrative deadlines using Aderant Milana.
• Review and analyze legal documents, including pleadings, court notices, correspondence, complaints, summonses, motions, and other case-related materials, to identify and calculate applicable deadlines.
• Accurately update and maintain case information, deadlines, and related docket entries in the firm?s docketing system.
• Monitor upcoming deadlines and ensure timely communication of critical dates to attorneys, paralegals, legal secretaries, and administrative staff.
• Maintain accuracy and completeness of docket entries across multiple jurisdictions.
• Perform routine audits and reviews of docket entries to verify accuracy, consistency, and compliance with court rules, jurisdictional requirements, and firm protocols.
• Escalate discrepancies, conflicts, or potential risks to senior team members as appropriate.
• Partner with attorneys, paralegals, legal secretaries, and administrative staff to support deadline management and case activity.
• Provide responsive and reliable service to offices across the firm in a centralized docketing model.
• Collaborate with docketing team members to ensure workload balance, coverage, and continuity of service.
• Utilize Aderant Milana and related tools to manage docketing workflows efficiently.
• Follow established procedures and contribute to continuous improvement efforts within the centralized docketing function.
• Support data clean-up, migration, and other system-related projects as needed.
• Participate in training programs and ongoing development to enhance docketing knowledge and system proficiency.
• Stay current on relevant court rules, procedural updates, and jurisdictional requirements.
• Assist with onboarding, training, and knowledge sharing within the team as appropriate.

• Two to five years of law firm or legal support experience; docketing experience preferred.
• Familiarity with docketing systems required; Aderant Milana experience a plus.
• Basic understanding of court rules, litigation procedures, and deadline calculation.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational skills and ability to manage multiple priorities in a deadline-driven environment.
• Ability to work effectively in a centralized, multi-office service model.
• Strong written and verbal communication skills.
• Demonstrated accountability, reliability, responsiveness, and sound judgment.
• Ability to collaborate effectively with attorneys, paralegals, legal secretaries, administrative staff, and docketing team members.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, and Word.
• Familiarity with electronic filing systems, court portals, or litigation support tools is a plus.

Education

• Associate or bachelor?s degree or commensurate experience.

Work Environment

• This is a fully remote position open to candidates nationwide.
• Must have a reliable internet connection and be able to work standard business hours aligned with the firm?s needs.

Equal Opportunity / FCA statement

Qualified applications with arrest or conviction records will be considered for employment in accordance with both the FCO and the California Fair Chance Act (FCA)., Analysis Skills, Artificial Intelligence (AI), Auditing, Communication Skills, Continuous Improvement, Data Cleaning, Detail Oriented, Docketing System, Employment Law, Equal Employment Opportunity (EEO), Functional Configuration Audit (FCA), Leading Edge Technology, Legal, Legal Documents, Legal Support Skills, Litigation, Machine Learning, Medical Conditions, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Onboarding, Organizational Skills, Presentation/Verbal Skills, Procedure Development, Regulatory Compliance, Team Player, Time Management, Training Program Development, Writing Skills

The hourly rate range for this position is $32.00 - $50.00. Actual base pay within this range will be determined by several components, including but not limited to, location, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.

Why Join Us

At Fisher Phillips, exceptional talent is the foundation of our success. Joining our team means collaborating in a professional, dynamic environment leveraging cutting-edge technology. Our leadership fosters professional growth and provides opportunities to challenge yourself.

Our comprehensive benefits include health, dental, and vision insurance, a 401(k) with profit sharing, 15 days of paid time off (including sick leave as applicable), and 10 paid holidays per benefit year. Wellness programs and 24/7 telehealth services support your overall well-being. Visit www.fisherphillips.com to learn more.

Additional Notes

Fisher Phillips, a premier international labor and employment law firm, is seeking a Docketing Specialist to join our firm-wide litigation support team. The Docketing Specialist supports firmwide docketing needs by accurately tracking, calculating, and maintaining litigation deadlines in accordance with court rules, jurisdictional requirements, and firm protocols. This role reviews legal documents, enters and updates deadlines in Aderant Milana, and communicates critical dates to attorneys and staff to promote consistency, compliance, and reliable service across offices as the firm continues to build and strengthen its docketing function.