We are seeking a reliable and detail-oriented

• Maintain employee records and assist with filing, scanning, and document organization
• Manage incoming and outgoing mail, including distribution and processing of HR-related documents
• Prepare copies, packets, and other materials for the HR team as needed
• Welcome and assist new hires during onboarding activities, including preparing and distributing welcome materials and swag bags
• Support onboarding, termination, leave of absence (LOA), and employee documentation processes
• Assist with maintaining HR checklists and ensuring required paperwork is completed accurately and on time
• Provide administrative support related to Lifestyle Spending Account (LSA) programs and other employee benefit initiatives
• Assist with HR projects, research assignments, audits, and special projects as assigned
• Coordinate and oversee logistics for weekly employee lunches and team events
• Support the Total Rewards team with day-to-day administrative and operational needs
• Ensure all employee information is handled with a high level of confidentiality and professionalism, Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

• Previous administrative experience in an office environment
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Ability to handle sensitive and confidential information with discretion
• Self-motivated with the ability to take initiative and prioritize tasks
• Team-oriented with a positive, service-focused attitude
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint

Preferred Qualifications

• Previous HR, benefits, or human resources administrative experience
• Experience supporting onboarding or employee lifecycle processes
• Familiarity with employee records management and HR documentation
• Event coordination, party planning, or employee engagement experience is a plus

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.