Enterprise Systems & Operations Administrator

Systems Administration & Integration

• Administer and maintain key systems: HubSpot, Ruddr, Sage Intacct, ADP, Lever, Planful, and Zapier.

• Ensure accurate data flow across HubSpot Ruddr Intacct for deal creation, project setup, billing, and reporting.

• Support implementation of unified 2026 project codes and system updates.

Program & Change Management

• Coordinate program timelines, dependencies, communication, and documentation across HR, Finance, Talent, and Operations.

• Support year-end transitions (project codes, timesheets, expenses).

• Create and update guides, SOPs, and training materials; facilitate workshops as needed.

Operational Improvements

• Identify automation opportunities (especially via Zapier).

• Improve data quality and streamline workflows across HR, Finance, and Operations.

• Support leadership’s operational reporting needs.

Required

• 3-7 years in systems administration, business operations, or PMO roles.

• Hands-on experience with 3+ of: HubSpot, Intacct, ADP, Lever, Planful, Zapier (Ruddr a major plus).

• Strong understanding of cross-system workflows and SaaS integrations.

• Excellent communication and documentation skills.

Preferred

• Experience in consulting or professional services.

• Familiarity with project accounting, time/expense processes, and ERP/CRM/PSA integrations.

• Experience supporting large-scale system transitions.

What Success Looks Like

• Reliable HubSpot Ruddr Intacct data flow

• Improved automation, reduced manual work

• Clean, consistent system configurations and documentation

• Strong internal partnerships across HR, Finance, Talent, and Operations

The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to, skill sets; experience and training; licensure and certifications; and other business and organizational needs. At Beghou, it is not typical for an individual to be hired at or near the top of the range for their role, and compensation decisions depend on the facts and circumstances of each case. A reasonable estimate of the current range is $95,000 to $130,000.

Beghou brings over three decades of experience helping life sciences companies optimize their commercialization through strategic insight, advanced analytics, and technology. From developing go-to-market strategies and building foundational data analytics infrastructures to leveraging artificial intelligence to improve customer insights and engagement, Beghou helps life sciences companies maximize performance across their portfolios. Beghou also deploys proprietary and third-party technology solutions to help companies forecast performance, design territories, manage customer data, organize, and report on medical and commercial data, and more. Headquartered in Evanston, Illinois, we have 10 global offices. Our mission is to bring together analytical minds and innovative technology to help life sciences companies navigate the complexity of health care and improve patient outcomes.

Beghou has been laying the foundation for a new enterprise operating model as well as centralizing and modernizing its internal technology ecosystem. This business transformation creates a unified platform for financial, personnel, & functional operations across systems by integrating customer deal management via CRM, employee talent management & recruiting via HRIS, resource capabilities & capacity via PSA, and financial management via ERP.

The enterprise is seeking an individual who will support the management of the platform. The individual will own elements of systems administration, platform integrations, data analytics & insights, program management, and the coordination of rolling-out platform enhancements. This is a hands-on execution role requiring direct interaction with the c-suite.