Quality Systems Administrative Coordinator

Join our dynamic team as a Quality Systems Administrative Coordinator and become a vital part of ensuring excellence in manufacturing processes! The Quality Systems & Administrative Coordinator is responsible for supporting the Quality Department through the maintenance of quality documentation, records management, administrative support, and coordination of quality system activities. This position plays a key role in ensuring that quality documentation is accurate, current, and compliant with customer, regulatory, and company requirements. The ideal candidate is highly organized, detail-oriented, and knowledgeable in Quality Management Systems such as ISO 9001 and/or AS9100., * Maintain controlled quality documents including procedures, work instructions, forms, specifications, and records.

• Assist in maintaining compliance with ISO 9001, AS9100, customer, and regulatory quality requirements.
• Process Engineering Change Notices (ECNs), document revisions, and document distribution.
• Maintain calibration records, inspection records, certifications, and quality files.
• Prepare customer quality documentation packages, including Certificates of Conformance, material certifications, First Article Inspection (AS9102) documentation, and inspection reports.
• Coordinate internal and external audit documentation and assist during audits.
• Track corrective actions (CAPA), customer complaints, and nonconformance reports to ensure timely closure.
• Assist with supplier quality documentation and vendor certifications.
• Maintain training records related to quality procedures and compliance.
• Generate quality reports and compile quality metrics for management review.
• Enter and maintain quality data within the ERP/MRP system and electronic document management systems.
• Assist Quality Engineers and the Quality Manager with special projects and continuous improvement initiatives.
• Schedule meetings, prepare reports, organize files, and perform general administrative duties for the Quality Department.
• Ensure confidentiality and proper retention of quality records.

• Knowledge of document control systems.
• Experience with calibration management.
• Understanding of quality inspection documentation.
• Familiarity with manufacturing processes and engineering drawings.
• Experience supporting customer audits and certification activities.
• Basic understanding of statistical process control (SPC) and quality metrics., * Associate degree in Business Administration, Quality, Engineering Technology, or equivalent experience preferred.
• Minimum 2-5 years of administrative experience in a manufacturing or quality environment.
• Working knowledge of ISO 9001, AS9100, and quality documentation practices.
• Familiarity with AS9102 First Article Inspection documentation preferred.
• Experience with ERP systems (NetSuite experience is a plus).
• Proficient in Microsoft Office, particularly Excel, Word, and Outlook.
• Excellent organizational, communication, and time management skills.
• Strong attention to detail with the ability to manage multiple priorities.
• Ability to work independently while supporting cross-functional teams.

Preferred Skills

• Knowledge of document control systems.
• Experience with calibration management.
• Understanding of quality inspection documentation.
• Familiarity with manufacturing processes and engineering drawings.
• Experience supporting customer audits and certification activities.
• Basic understanding of statistical process control (SPC) and quality metrics.

Embark on a rewarding journey where your dedication to quality makes a difference! We are committed to fostering an inclusive environment that values continuous learning and professional growth. Join us to help uphold the highest standards of safety, compliance, and excellence in manufacturing!

Pulled from the full job description

• 401(k)
• Health insurance
• Paid time off
• Vision insurance
• Dental insurance
• Life insurance, * 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance