Administrative Assistant - Education Management Information System (EMIS)

Position summary: The Administrative Assistant for EMIS is responsible for the collection, validation, maintenance, analysis, and reporting of student, staff, course, financial, and program data required by the Ohio Department of Education and Workforce (ODEW), federal agencies, and other regulatory entities. The position ensures the accuracy, integrity, security, and timely submission of district data impacting funding, accountability measures, compliance requirements, and strategic decision-making., * Serve as the district’s EMIS Coordinator, ensuring accurate and timely submission of all required data.

• Monitor enrollment, performance metrics, and data accuracy for fiscal and compliance purposes.
• Review and resolve EMIS errors and discrepancies in collaboration with internal and external partners.
• Monitor and maintain student, staff, course, program, attendance, enrollment, discipline, assessment, and graduation data.
• Prepare reports and analysis for district administrators, auditors, and regulatory agencies.
• Collaborate with departments to ensure reporting accuracy.
• File required waivers and state documentation.
• Monitor resident student reporting and community school enrollment data.
• Serve as liaison between the district, ODEW, and other reporting agencies.
• Provide training and technical assistance to district personnel (i.e. building secretaries, school counselors) regarding data collection and reporting requirements.
• Facilitate consistent implementation of best practices.
• Contribute to a collaborative and supportive work environment.
• Stay current on EMIS updates and Ohio Department of Education and Workforce requirements.

• Strong data entry, problem-solving, and analytical capabilities.
• Understanding of student privacy laws (FERPA).
• Ability to manage multiple priorities and meet deadlines.
• Effective communication and collaboration skills.
• High level of accuracy and attention to detail.
• Advanced proficiency with Microsoft Excel, databases, and reporting tools.
• Good telephone etiquette with the ability to deal tactfully and confidently with callers and staff.
• A courteous and pleasant disposition.
• Strong organizational skills for prioritizing responsibilities.
• Must possess sensitivity to confidential information and hold a high standard of integrity.
• Applies principles of leadership, office organization and management, public relations, and training.
• Successful completion of criminal background checks and all district employment requirements.
• Proficiency with the Ohio Education Management Information System, ODDEX, and Student Information Systems (SIS) (i.e. PowerSchool, ProgressBook) preferred.

12 Month Position - 260-262 Annual Duty Days - 8.0 hours per day

Non-Classified Position

Per adopted wage schedule

Comprehensive benefits package: health coverage, retirement, paid holidays, vacation days, and professional development opportunities