Assistant administratif achats IT - Permanent

Context

• Scope centered on hardware, software, external resources, licenses and telephony.
• The challenge is reliable financial tracking, on-time delivery and the optimization of telecom and license costs.

Missions

• Manage the entire IT purchasing cycle with the Procurement department
• Request and follow up on quotations
• Place orders
• Track invoices and payments
• Monitor contracts or timesheets
• Ensure accurate tracking of IT assets
• Maintain inventories
• Manage hardware and software life cycles
• Monitor stock levels
• Oversee license usage and optimization
• Manage mobile and fixed telephony subscriptions
• Track usage
• Track costs and allocations
• Coordinate with suppliers
• Identify optimization opportunities to reduce telecom spending
• Use everyday tools for workflows and tracking
• Manage purchasing workflows
• Track the asset life cycle
• Document activities
• Communicate with IT stakeholders and suppliers

• Solid understanding of purchasing processes

• Mastery of the concepts: quotations, POs, goods receipts (GR), invoicing, cost centers, vendor management

• Knowledge of CMDB principles

• Command of ITIL best practices for asset and service management

• Analytical and reporting skills

• Proficiency with the tools: SAP, Coupa, Omnitracker, Microsoft Office, Teams, Excel, Power BI

• Strong organizational and coordination skills

• Attention to detail and excellent follow-up

• Good communication with suppliers, IT teams and management

• Ability to work autonomously

• Ability to handle several tasks in parallel

• Analytical mindset oriented toward cost optimization and license management

• Bilingual French and Dutch; English C1