Part-time Administrator, data analyst and assistant to buyer

We are looking for an organised, accurate and proactive administrator to support two companies within our group

This varied position combines purchasing administration and practical stock control at Lotus Laser Systems with checking and preparing customer billing information at 123PL. You will also analyse purchasing, stock and billing data and prepare reports for the management team, highlighting trends, discrepancies and areas requiring attention.

You will be employed by Laserite Ltd, with your working week split between:

• Two days at Lotus Laser Systems: Unit 10, Carnival Park, Basildon.
• One day at 123PL: Unit 5, Bentalls, Basildon.

The role will suit someone who enjoys working with detailed information, keeping records accurate and investigating discrepancies through to resolution.

Your responsibilities at Lotus Laser Systems

Working alongside our buyer, you will assist with ordering stock and managing goods from delivery through to storage and retrieval.

Your duties will include:

• Preparing and placing purchase orders under the buyer’s direction.
• Checking stock levels and helping identify purchasing requirements.
• Receiving deliveries and checking items and quantities against purchase orders and delivery documentation.
• Carrying out incoming quality checks against agreed requirements, identifying and reporting damaged, defective or incorrect items.
• Recording goods received and storing stock in the correct locations.
• Locating, retrieving and issuing stock when required, maintaining accurate records of stock movements.
• Assisting with stock checks and investigating discrepancies.
• Maintaining purchasing, delivery and stock documentation and providing general administrative support.

This part of the role includes practical stock handling alongside office administration.

Your responsibilities at 123PL

You will help ensure that customer charges for shipping, fulfilment and associated services are accurate, complete and supported by the correct information.

Your duties will include:

• Preparing and checking billing data against shipment records, warehouse activity, carrier information and agreed customer rates.
• Investigating missing charges, incorrect rates, duplicate entries and other discrepancies.
• Obtaining information from colleagues and suppliers to establish the correct charges.
• Resolving routine issues within agreed guidelines and referring matters requiring approval with clear supporting information.
• Tracking outstanding queries, following up responses and confirming that corrections have been completed.
• Preparing checked billing information and supporting records for invoice creation.
• Maintaining customer-specific billing instructions and helping improve procedures to prevent recurring errors.

We are looking for someone who has:

• Excellent attention to detail and confidence working with figures.
• Good Excel skills and confidence using computer systems.
• Strong organisational skills and the ability to manage different tasks and priorities.
• A methodical approach to checking information and maintaining records.
• The ability to analyse information and communicate findings clearly to management.
• Initiative, sound judgement and the persistence to follow problems through to completion.
• Clear communication skills and confidence asking colleagues and suppliers for information.
• A practical approach to receiving, organising and retrieving stock.
• The ability to work at both Basildon locations.

Previous experience in administration, purchasing support, stock control, invoicing or reconciliation would be valuable. Experience in manufacturing, logistics or fulfilment, or familiarity with ShipHero, Sendcloud or Sage, would also be useful.

We particularly value accuracy, ownership and willingness to learn.