Japanese English Executive Assisant

• Provide daily administrative and executive support to senior management.
• Manage executive calendars, schedule meetings, coordinate appointments, and arrange business travel.
• Coordinate internal and external meetings, including preparing agendas and taking meeting minutes.
• Serve as a point of contact between executives, employees, clients, and business partners.
• Prepare and maintain various business documents, reports, and spreadsheets.
• Manage, organize, and maintain data and records using Microsoft Excel, ensuring accuracy and consistency.
• Assist with expense reports, invoices, and general administrative tasks.
• Follow up on action items and ensure timely completion of assigned projects.
• Handle confidential and sensitive information with professionalism and discretion.
• Support special projects and perform other duties as assigned by management.
• Provide daily administrative and executive support to senior management.
• Manage executive calendars, schedule meetings, and coordinate appointments, arrange business travels, etc.
• Coordinate internal and external meetings, including preparing agendas and taking meeting minutes.
• Prepare, create, and maintain various business documents, reports, and spreadsheets
• Manage, organize, and maintain data and records using Microsoft Excel, ensuring accuracy and consistency.
• Serve as a point of contact between executives, employees, clients, and business partners.
• Handle confidential and sensitive information with professionalism and discretion.
• Assist with expense reports, invoices, and general administrative tasks.
• Follow up on action items and ensure timely completion of assigned projects.
• Support special projects and other duties as assigned by management.
• Other assigned duties.
• While performing the duties of this job you may be required to intermittently sit, stand, walk, lift 10-25 pounds if needed. You may also be required to use close vision, distance vision, color vision, depth perception, and peripheral vision and hearing.

The ideal candidate will have excellent communication and organizational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced business environment., * Bachelor’s degree required.

• Business-level proficiency in both Japanese and English, including speaking, reading, and writing.
• 2-3 years of experience as an Executive Assistant, Administrative Assistant, or in a similar role.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, and Outlook), with strong Excel skills.
• Experience with advanced Microsoft Excel functions, macros (VBA), and Microsoft Access is a plus.
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and take initiative.
• Professional demeanor and ability to handle confidential information with discretion.
• Strong interpersonal skills and ability to communicate effectively with individuals at all levels of an organization.

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you’re a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success.