Certification Administrator (ADMINISTRATOR II SUPERVISOR)

This position is responsible for certifying, reviewing, approving, recording and tracking procurement transactions for the Division of Administrative Operations (DAO), 24 Local Departments of Social Services (LOSS) Real Estate Operations and processing through Annapolis. The incumbent also assists with budget preparations for DAO. POSITION DUTIES Tracks and monitors expenditures and appropriations for DAO., * Tracks and monitors expenditures and appropriations for DAO; Creates spread sheets to tally cost of purchases within the Division based on funding regulations. The DAO budget is approximately $29 million ( excluding salaries).

• Assists immediate supervisor with change orders and/or budget spending plan amendments, by certifying the availability of funds for the Division’s contracts, travel requests, project goods and commodities request for service.
• Responsible for the input and tracking of requisitions into the Financial Management Information System (FMIS). Creates an approval sheet for the Director or Deputy Director for their written or electronic approval. Prepares access letter to track requisition through Budget and Procurement process.
• Assists in preparing the expenditure report and notifies immediate supervisor of any discrepancies (for the Director of DAO).
• Assists in updating the fiscal policies for administrative procedures for the Division. Assists in managing the Division’s budget for accuracy in processing and reporting to ensure efficient and seamless operations.
• Responsible for the input and tracking of invoices into the Invoice Submission Portal.

Do you have a valid Driver’s License license?, Do you have experience in Administrative experience?, Do you have a High school diploma or GED?, Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor’s degree from an accredited college or university and one year of experience in administrative staff or professional work for the required experience.

3. Candidates may substitute the possession of a Master’s degree from an accredited college or university for the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for- year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

• One year of experience using the Financial Management Information System (FMIS) to input, monitor, or track requisitions.
• One year of experience assisting with budget preparations, tracking expenditures against appropriations, or creating spreadsheets to monitor multi-million-dollar budgets.
• One year of experience with the State of Maryland or public sector procurement policies and procedures, including experience processing procurement transactions for services, commodities, or renovation projects.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland., If you are in State service and are a promotional candidate, your salary will be determined in accordance with State of Maryland guidelines.

Pulled from the full job description

• Paid parental leave
• Parental leave
• Health insurance
• Vision insurance
• Dental insurance
• Adoption assistance, As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost. CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS

• Personal Leave- new State employees are awarded six (6) personnel days annually (prorated based on start date).

• Annual Leave - ten (10) days of accumulated annual leave per year.

• Sick Leave - fifteen (15) days of accumulated sick leave per year.

• Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child.

When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults. We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind.