Manufacturing Planning and Systems Coordinator

The Manufacturing Planning & Systems Coordinator is responsible for supporting production planning, SAP system administration, inventory control, operational reporting and continuous improvement activities. The role ensures the accuracy of manufacturing data, supports efficient production operations and assists management in driving operational excellence.

The role acts as the operational coordination centre between Production, Procurement, Warehouse, Quality and Finance departments.

1. Manufacturing Planning & Control (MPC)

Production Planning Support

Responsible for:

• Assist in preparing weekly production plans
• Assist in preparing daily production schedules
• Update production schedules
• Monitor production progress
• Follow up production completion status
• Escalate production delays and risks

Material Requirements Monitoring

Responsible for:

负责:

• Monitor raw material availability
• Monitor packaging availability
• Monitor production consumables availability
• Report potential shortages
• Coordinate with Procurement and Warehouse departments

Inventory Control Support

• Responsible for:
• Inventory data verification
• Inventory reconciliation support
• Slow-moving inventory reporting
• Inventory discrepancy investigation

1. SAP Manufacturing System Administration

Act as SAP Manufacturing Key User.

BOM Management

Responsible for:

• Create BOM records
• Maintain BOM records
• Review BOM accuracy
• Update consumption standards

Work Order Management

Responsible for:

• Create work orders
• Release work orders
• Monitor work order status
• Close completed work orders
• Investigate variances

Backflush Verification

Responsible for:

负责:

• Verify material consumption transactions
• Investigate inventory variances
• Support inventory reconciliation

Master Data Management

Maintain:

维护:

• Material Master
• BOM
• Routing
• Production Versions

1. Manufacturing Data Analysis & Reporting

Responsible for:

Daily Reports

• Production output reports
• Labour efficiency reports
• Material consumption reports

Weekly Reports

• Production performance reports
• Inventory reports
• Material shortage reports

Monthly Reports

• KPI reports
• Inventory reports
• Production reports
• Cost reports

1. SOP & Process Documentation

Responsible for:

• Prepare SOP documents
• Update work instructions
• Create process flowcharts
• Maintain document control records
• Maintain controlled document registers

1. Continuous Improvement Support

Support improvement projects including:

• Waste reduction
• Labour efficiency improvement
• Inventory optimisation
• Process standardisation
• SAP process optimisation

Track project progress and report results.

1. OEE & Downtime Reporting

Responsible for:

• Collect OEE data
• Maintain downtime records
• Analyse downtime causes
• Prepare OEE reports
• Support improvement initiatives

1. Operations Administration

Responsible for:

Meeting Administration

会议管理

• Organise weekly production meetings
• Prepare meeting materials
• Record meeting minutes
• Track action plans

Department Administration

• Maintain departmental filing systems
• Organise production records
• Maintain audit documentation
• Support compliance inspections

KPI Administration

• Maintain KPI database
• Prepare KPI reports
• Track KPI achievement

1. Production Consumables & PPE Administration

Responsible for:

Monitor production consumables inventory

Maintain minimum stock levels

Coordinate replenishment requests

Maintain PPE inventory records

Monitor PPE issuance records

Examples include:

• Labels
• Printer consumables
• Cleaning consumables
• Packaging consumables
• Gloves
• Aprons
• Sleeves
• Hairnets

1. Cross Functional Coordination

Coordinate with:

• Production
• Procurement
• Warehouse
• Quality
• Finance
• Sales

Do you have experience in Supply chain?, * College diploma or above

• Good Excel skills
• Strong attention to detail
• Good communication skills
• Basic SAP knowledge preferred
• Manufacturing experience preferred

Key Competencies

• Data Accuracy
• Organisation Skills
• Planning Awareness
• Problem Solving
• Communication Skills
• Continuous Learning