Project Administrator - Finance Systems & Project Management

As a Project Administrator, you will play a key role in coordinating, tracking, and supporting projects across the organization. You’ll assist project managers, department leaders, and cross-functional teams to ensure projects are delivered on time, within scope, and with exceptional quality. This role is perfect for someone who thrives in a structured environment, enjoys problem-solving, and is motivated by improving processes that benefit the public. What You’ll Do

• Support day-to-day project administration, documentation, scheduling, and task coordination
• Assist with project budgeting, reporting, and progress tracking
• Prepare meeting agendas, presentations, and project materials
• Monitor timelines, deliverables, and stakeholder communications
• Help identify project risks, issues, and opportunities for improvement
• Collaborate with internal departments and external partners to keep projects moving forward, Delivers project objectives on-time and on-budget with high quality (may be a system or a set of new functions) through effective management of project resources; defines business drivers/imperatives, testing plans, project components, objectives, deliverables, and timeline; tracks project milestones and deliverables; identifies and mitigates risks.

Develops and delivers progress reports, proposals, requirements documentation, testing plans and documentation, and presentations; provides high-level detailed status briefings to all levels of management; coordinates submission/presentation of weekly status reports to senior management.

Conducts project planning and implementation; monitors status of projects in relation to projected timetable; estimates timetable and presents project status updates to management; identifies problem trends and areas for improvement.

Prioritizes and coordinates projects including cross-functional projects; actively participates and/or leads team in the accurate and timely completion of tasks and assignments.

Assists with complex problem solving; provides input, guidance, training and business expertise.

Coordinates and participates in problem resolution, particularly when the problem involves mission-critical areas.

Acts as subject matter expert to system users by relating business/functional requirements to system capabilities; acts as a functional technical coordinator for large projects; performs as liaison to internal and external customers as necessary, which may include county agencies and judicial partners.

Performs systems research, logic designs and minor programming; prepares system flow diagrams; develops record layouts; designs forms and specifications; develops system procedures; prepares computer programs; designs system enhancements.

Collects and analyzes the project’s business and training requirements and prepares accurate and detailed functional requirements specification documents, and user interface guides; conducts automation process mining and prepares process design documentation.

Assists in new systems and/or system upgrade evaluation, planning, deployment, and support.

Coordinates business units/groups responsible for testing, validating, and evaluating new or upgraded applications and functions, to determine issues in services and software; assists business units/groups in the design and execution of test scripts and scenarios. SUPPLEMENTAL INFORMATION

Do you have experience in UI?, Are you a detail-oriented, organized, and proactive professional looking to make a meaningful impact in your community? Join our team at the Clerk of the Circuit Court & Comptroller and help support initiatives that strengthen public services, modernize operations, and enhance the experience of the residents we serve., * Strong organizational and multitasking skills

• Excellent written and verbal communication abilities
• Proficiency in standard office software and project management tools
• Ability to work independently while supporting multiple teams
• A commitment to professionalism, confidentiality, and public service
• Experience in project administration, coordination, or office operations is preferred

Pulled from the full job description

• Loan forgiveness
• Tuition reimbursement
• Health insurance
• Paid time off
• Paid holidays
• Wellness program, Why join our Clerk family? Because our Clerk family is our top priority! Total Compensation packages include:
• Generous paid time off and 17 paid holidays - yes you read that right!
• Superior health care plans with lower costs to you
• Retirement choices through the Florida Retirement System and deferred compensation plan
• Award-Winning Wellness Program that gives employees incentives, tools, social support, and strategies to adopt and maintain a healthy lifestyle
• Tuition Reimbursement
• Qualifying employer for Public Service Loan Forgiveness