Business Support Associate

Join our dynamic team as a Business Support Associate, where you will play a pivotal role in providing high-quality administrative and operational support to the leadership team in the energy sector. This part-time position offers flexibility while ensuring that our leadership operates efficiently and effectively in a fast-paced environment., * Executive Support: Manage calendars, schedule meetings, and coordinate logistics for leadership team members.

• Prepare briefing materials, agendas, and minutes for leadership meetings.
• Support travel arrangements and expense reporting.
• Operational Coordination: Assist in the planning and execution of internal events, workshops, and town halls.
• Support the tracking and follow-up of key actions and deliverables.
• Maintain internal documentation and filing systems.
• Stakeholder Engagement: Liaise with internal and external stakeholders on behalf of the leadership team.
• Coordinate communications and ensure timely responses to queries and requests.
• Project & Initiative Support: Provide administrative support to strategic initiatives and cross-functional projects.
• Assist with data gathering, reporting, and presentation preparation.
• Governance & Compliance: Support adherence to internal governance processes and policies.
• Ensure confidentiality and data protection standards are upheld.

• Proven experience in a business support, executive assistant, or administrative role.
• Strong organizational and time management skills with attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to work independently and handle multiple priorities in a fast-paced environment.
• Familiarity with internal systems (e.g., MyTravel, SERP, SharePoint) is a plus.
• Ability to deal with confidential and sensitive information.

Education & Experience

• Qualifications: Proven experience in a business support or administrative role is essential.
• Experience: Familiarity with the energy, oil & gas sector or large corporate environments is desirable.

Airswift is a global workforce solutions provider specializing in the engineering and technology sectors. With operations spanning over 70 countries, we boast a talent pool of over 9,000 contractors and 1,000 employees. Our unparalleled reach and expertise are unmatched in the industry. Learn more about Airswift at https://www.airswift.com/blog.