Document Controller

• Diary Management
• Building strong relationships with the project team and external contacts (architects, subcontractors, designers, etc), providing training and systems support as require.
• Coordinating all project information including drawings, specifications, technical submittal, samples, correspondence, minutes, RFIs and other electronic information, ensuring workflow deadlines are met as per our contractual obligations.
• Being a Procore super-user and administrator
• Must be able to work on ASITE from start to the finish of the project.
• Configuring new projects on Procore and assigning the appropriate user roles to the internal team, subcontractors, clients, and consultants, being mindful of our PQQ process for new suppliers and subcontractors
• Managing and enforcing our internal and contractually required information management protocols for each project in line with agreed timelines.
• Being the onsite Procore super-user and training contact for your projects, maintaining up-to-date knowledge of any new functionality or changes to the interface / user experience
• Proactively managing Procore logins and access and permission sets for both internal and external stakeholders
• Maintaining the latest revisions of all drawings on Procore, ensuring correct distribution
• Ensuring all information goes through the correct review and approval processes, following standard construction document control procedures and protocols publishing / superseding / allocating statuses / distributing / QA checking, etc
• Ensuring each member of the project team is keeping up to date with their actions on Procore, aiming to reduce overdue tasks as far as possible.
• Collating timely reports on submittal and RFIs as required by the Project Manager, and highlighting any changes/overdue approvals which could hinder progress on the project.
• Coordinating the sample, technical submittal, mock-up, and benchmark approval processes on Procore in line with our quality standards and register
• O&M manuals
• Liaising with he Design team and the Production team.
• Organised
• Excellent communicator at all levels
• Must be able to work with several different teams and coordinate information.

A bespoke Fit-Out/Refurbishment Contractor with a turnover of over £200 million is seeking a Document Controller to join to them on a full-time basis. The ideal candidate must have a minimum of 2-5 years experience working as a Document Controller within Fit-out/Refurb Main Contracting and must have experience, Procore Aconex, ASITE, 4 Projects must be highly proficient in IT skills., The ideal candidate must be friendly, be able to work in a team environment, organised and have a string work ethic.