Document and Records Management Expert

Own the integrity of every study: Become the Document & Records Management Expert driving compliance in a leading Belgian pharma team., * Manage and classify study documents within the electronic system (Veeva Vault).

• Ensure documentation is complete, compliant, accurate, and inspection-ready.
• Set up, track, and finalize electronic signature workflows.
• Maintain trackers for versions, amendments, and missing documentation.
• Act as a key contact for internal stakeholders needing guidance on documentation.
• Collaborate with CROs for document exchanges, clarifications, and follow-ups.
• Provide customer support to stakeholders struggling with documentation or processes.
• Utilize various documentation tools, including:
• Veeva Vault
• Starting Point Word add-in
• DocX Tools PDF add-in
• Outlook, Adobe, Word, etc.
• Contribute to continuous improvement in documentation processes.

• Experience in a scientific and/or regulated environment (GLP, GCP, GMP).
• Strong understanding of electronic document management principles (ECM).
• Experience with document management systems (Veeva or equivalent).
• General IT literacy (Office, PDF handling, workflows, metadata).
• High attention to detail, logic, and understanding of data integrity.
• Ability to analyze requests, even when stakeholders are unclear about their needs.
• Proficiency in English (speaking and writing).

Soft Skills:

• Highly organized, structured, and precise.
• Strong customer service approach with a pedagogical mindset.
• Clear communication skills with scientific stakeholders.
• Comfortable asking questions and acknowledging knowledge gaps.
• Willingness to learn and adapt.
• Flexibility to navigate different regulatory environments (GCP, GLP, Research).

Nice-to-Haves:

• Ability to train others on processes and documentation tools.
• Experience working with external partners (CROs).
• CTA or clinical documentation background with adaptability to GLP.
• French language skills (preferred but not essential).
• Direct Veeva Vault experience (an asset but not mandatory)., * Background in life sciences (biology, chemistry, pharma) or solid experience in a regulated environment.
• Strong experience with electronic documentation systems.
• Comfortable interacting with internal and external global stakeholders.
• Curious, humble, transparent, and eager to learn.
• Able to eventually support training or coaching in documentation practices.
• Suitable profiles may include CTA, Documentation Specialist, Study Coordinator, or GLP/GCP documentation roles.

R&D Partners is seeking a Document and Records Management Expert to join a leading pharmaceutical company in Belgium. This role is critical in ensuring the proper classification, management, compliance, and availability of study documents for GLP-regulated research studies and hybrid cases. The position operates in a highly regulated environment, requiring attention to detail and the ability to navigate complex documentation processes., R&D Partners is a leading life sciences recruiter focused on finding exceptional people and matching them with the finest positions across the globe. R&D Partners is acting as an Employment Agency in relation to this vacancy., Providing workforce solutions across the life sciences industry At R&D Partners, part of Acacium Group, we connect skilled life sciences professionals with world leading innovators. We support every stage of the drug and device lifecycle, accelerating development to improve patients' lives. Since 2002, we've built workforce solutions including functional service provider (FSP), recruitment process outsourcing (RPO) and managed service programme (MSP) models to support teams from early-stage discovery through to manufacturing and commercialisation. Breakthroughs happen when talent and opportunity meet. Our team of dedicated market partners work with clients and candidates to deliver bespoke, compliant and flexible workforce solutions that accelerate development. We help life sciences professionals grow through fulfilling careers and enable organisations to build high-performing teams to scale with confidence. As part of Acacium Group, a leading healthcare delivery partner, R&D Partners benefits from increased resource capability and global reach, with unlimited potential to develop new and innovative service offerings. Our consultative approach and flexible delivery models ensure we go beyond staffing, solving critical workforce needs to help innovators improve lives. Why R&D Partners? Dedicated market experts With deep industry expertise, a global network and local market knowledge, we connect the right people to drive innovation and progress in life sciences development. Partners for progress We are consultative in our approach, building long-term partnerships and delivering tailored solutions that help clients and candidates achieve their goals faster. Integrity in action Compliance and accountability underpin everything we do, ensuring trust and protection for our clients, candidates and patients.