Lead Receptionist/Administrator

• Manage incoming calls, assisting with customer and supplier queries and directing them to the appropriate department
• Sign visitors in and out of the building
• Oversee stock management for stationery, merchandise, and company supplies
• Manage kitchen stock, including ordering and receiving deliveries
• Collect signatures for company milestone cards
• Manage emails across multiple shared inboxes
• Coordinate calendars and meeting schedules
• Collate invoices for processing
• Update customer databases and the asset management system
• Prepare and send documents as required
• Complete data entry and cross-referencing tasks
• Maintain fire attendance logs by checking calendars daily and recording attendance
• Support the Central Team with onboarding preparations
• Manage diaries for contractors, trial shifts, and new starters, ensuring all staff are informed
• Analyse reports, including Jola and QTake
• Update the Repair Tracker System and attend a weekly meeting with the Engineering Team Leader
• Procure goods as required and raise purchase orders for various purchases
• Manage domestic and international shipping, when requested
• Coordinate equipment returns to suppliers for repair
• Check shipment tracking details to ensure items arrive

Do you have a valid Driving License license?, Do you have experience in Time management?, We are seeking an Administrator to support our Central Operations and various other teams within the Company. This exciting opportunity requires a self-motivated, highly organised, proactive and personable individual with a good sense of humour, strong work ethic and positive can-do attitude., * Friendly, welcoming and well presented - You are the first point of contact for CineArk

• Common sense and initiative, with the ability to work unsupervised under pressure, working to tight deadlines
• Confidence to tackle new tasks
• Conscientious with a positive can-do attitude
• Excellent verbal and written communication skills
• Ability to learn at a fast pace
• Strong organisational and time management skills
• Flexibility - the company priorities often change unexpectedly, candidate needs to possess the ability to switch tasks at short notice, to meet the business needs.
• Discretion - working in highly sensitive areas of film production
• Computer literate - strong competency with the MS Office suit - Excel, Word, Outlook, and Apple with ability to learn new programs quickly

Preferred

• Experience of domestic and international shipping would be a big advantage

• 40 hours per week, working 8am to 4.30pm - with flexibility to work outside of these hours if required
• Monday to Friday
• Holiday - 20 days per year plus UK bank holidays

Perks and Benefits

• Employee Assistance Program
• Additional holiday day after 2 years' service
• Employee of the Month Award
• 2 unpaid days annually for volunteering
• Regular staff socials and celebrations

Job Types: Full-time, Permanent

Pay: £26,000.00-£28,000.00 per year

CineArk is the trusted technical partner to the world's most ambitious productions, from studio features to high-end television and broadcast. Operating from London, Dublin, and Cardiff, we specialise in video, RF, data, DIT, internet and comms, with a focus on supporting physical production by connecting people and technology. Our commitment to innovation, technical excellence, reliability, and support has established us as the leading specialist in our field.