HR Data & Systems Administrator

We're supporting a well-established UK industrial business in Stoke-on-Trent as they look to appoint a HR Data & Systems Administrator to join their People Team on a part-time basis (ideally 30 hours per week).

This is a fantastic opportunity for someone who enjoys working with people data, HR systems and reporting, and wants to play a key role in developing how workforce data supports decision-making across the business.

Working closely with the Head of HR, you'll act as the systems expert and data lead for the People Team, ensuring HR data is accurate, compliant and used effectively to support business strategy.

The Role

This is a pivotal role within a friendly and collaborative People team, focused on developing and managing HR data, systems and reporting.

You'll take ownership of how people data is captured, structured and used across the organisation, building dashboards, enhancing reporting capability and ensuring systems deliver valuable insight for leaders and managers.

You'll also work closely with IT, Finance and Payroll teams to ensure HR systems integrate effectively and support wider business processes.

Key Responsibilities

• Act as the super user and subject matter expert for HR systems (Sage, ITrent or Cascade experience would be useful).

• Support integration and data exchange between HR systems, payroll and other business platforms.

• Design and deliver HR dashboards and reports for a range of stakeholders including the Board, management teams and the People Team.

• Produce reports for regulatory requirements such as Gender Pay Gap reporting

• Use data visualisation tools such as Power BI to create clear and accessible insights.

• Analyse workforce trends including headcount, turnover, diversity, absence and engagement.

• Support managers and HR colleagues to understand and use workforce data more confidently.

We're looking for someone who enjoys working with HR data, HR systems and problem-solving, and who takes pride in ensuring information is accurate, accessible and valuable.

• Experience working in a HR data, HR systems or HR reporting role

• Strong skills in Excel and reporting tools (Power BI or similar)

• Experience maintaining and improving HR systems or HRIS platforms

• A good understanding of data governance, GDPR and HR reporting requirements

• Strong analytical skills and attention to detail

• The ability to explain technical concepts in a clear and practical way

• A collaborative approach and willingness to support the wider team when needed