HR Systems and Insights Analyst

This role will be based on site, primarily in the named location with the opportunity to work remotely available in line with our Adaptive Working Framework. About the University

We have one simple promise - to make a positive impact. Through our ground-breaking research, teaching excellence and commitment to sustainable living, we are changing lives for the better.

The University of Derby is a modern university with a modern outlook. Everything we do is driven by delivering excellence and opportunities for our students, our staff and our region.

We have some of the best university facilities in the UK and achieve outstanding results for our teaching and research and have been awarded Gold in the prestigious Teaching Excellence Framework (TEF) 2023 - making it one of the top universities in the country recognised for its outstanding student experience and student outcomes. Financially strong and seriously ambitious we offer our employees an inclusive culture that centres itself around staff wellbeing, where you can be confident you will receive all the help and encouragement you need to build a rewarding career with lots of opportunities to enhance your skills. About the College/Department

In People Experience and Culture, we foster a culture of excellence which positively impacts the student experience and supports the University's growth and success. We focus on the wellbeing of our colleagues, and support our leaders to create engaged, goal-aligned teams that power our organisation and community.

We bring a future-focussed approach to people and skills challenges, using data-led insights to partner our colleges and directorates in securing the right people, at the right time, with the right skills, and right culture that allow us to meet our strategic objectives., * Resourcing - The Recruitment Team resource for a variety of vacancies across the University's portfolio including permanent, fixed term and hourly paid roles, where the individual will be employed directly with the University. We process vacancies from the point of raising Recruitment Request Form on the E-Recruitment system throughout interviewing and to the point of offer.

• HR Operations - The HR Operations Team assist managers, HR Business Partners and employees throughout their employee lifecycle.
• HR Systems - The HR Systems team are responsible for the development and provision of information regarding our workforce. We analyse and present data to help support the organisation with evidence-based decision making.
• Business Partnering and Advisory - we support the delivery of the University's People Strategy, Strategic Framework, goals and operational plans within their portfolio areas. We provide proactive, strategic and operational HR support with the purpose of aligning the University's vision and its people by supporting stakeholders to create and implement local plans and strategies.
• Strategy, Reward and Employee Relations - The HR Strategy, Reward and Employee Relations Team develop future-focussed employment strategies and policies that help support good governance and ensure legal compliance, whilst also developing our Employee Value Proposition both within and outside the sector.

We develop evidence-based pay and reward strategies, policies and benefit & recognition schemes that enable us to be competitive and that help drive a culture of high performance across the university., We're looking for an analytically minded professional who brings curiosity, strong Excel expertise and the ability to turn complex data into meaningful insight. The HR Systems and Insights Analyst is central to the collection, analysis and reporting of people data that supports evidence-based decision-making across the University. Whether educated to degree level or able to demonstrate equivalent professional experience, you will have a proven track record of working confidently with data in a fast-paced environment. If you thrive on exploring information, asking the right questions and producing clear, high-quality analysis that supports effective decision-making, this role offers an exciting opportunity to make a real impact across the University. This role is 24 hours per week. We are open to discussing the work pattern for this role., Extract, validate and analyse data required for the annual HESA staff return, identifying opportunities to streamline and improve processes. Report monthly progress against agreed milestones to relevant stakeholders. Analysis and reporting of key annual surveys and statutory requirements, including gender pay gap reporting, equal pay analysis, and equality, diversity and inclusion (EDI) datasets. Develop, maintain and continuously improve a suite of clear, accessible and user-focused reports (weekly, monthly and annual) that support strategic planning, operational decision-making and data assurance. Present analysis and insights in visually engaging formats and communicate findings confidently to colleagues across PEC and the wider University. Use analytical and reporting tools such as Microsoft Excel, Power BI, SAP BusinessObjects and PowerPoint. Opportunities will be available to develop skills in emerging data visualisation platforms. Support the HR Systems and Insights Manager and Digital Solutions and Services colleagues in testing system upgrades, legislative changes and optional enhancements prior to release. Drive and support system development and testing, ensuring enhancements are implemented effectively and contribute to improved data accuracy and automation of operational processes. Investigate system issues, log faults with system providers when required, and support timely resolution while maintaining data integrity and compliance. Use the HR/Payroll system to manage and support high-volume employee processes in an efficient, accurate and compliant manner. Support responses to Freedom of Information (FOI) and Subject Access Requests (SARs), ensuring accuracy, clarity and adherence to strict service level agreements. Contribute to continuous improvement activities, supporting colleagues through data-driven insights and enhanced system capability., We are Disability Confident Employers, demonstrating our commitment to disability inclusion, and invite applicants to highlight adjustments they may require to ensure equitable participation in our recruitment processes.

Further, we are committed to ensuring an environment which is trans and non-binary-inclusive for all our staff, students, partners, and visitors, and continuously review our policies, guidance and training.

When applying to join the University, you can choose your preferred title, including the gender-neutral title 'Mx'. We also ask our candidates if they would like to share their preferred pronouns. This is voluntary but demonstrates our commitment to inclusivity for trans and non-binary candidates. Once employed, you can add pronouns and preferred names onto our system.

The University of Derby undertakes anonymised shortlisting during the staff recruitment process. This means that, when shortlisting, panel members will not be able to see an applicant's name and will see an applicant number instead. This demonstrates the practical steps we are taking to remove barriers to recruitment by minimising the possible impact of our unconscious bias.

However you identify, we actively celebrate the knowledge, experience and talents each person brings. Our students come from a wide range of backgrounds; therefore we are particularly interested to hear from applicants who will help our leaders and teams be more reflective of our student population.

You'll be joining a supportive and collaborative team where curiosity is encouraged and everyone is empowered to reach their full potential. We are passionate about analytics, committed to continuous improvement and excited about how emerging technologies can enhance the way we work. As a part-time role, we offer flexibility in how your working week is structured, helping you balance professional impact with personal commitments. We share our expertise openly and value new perspectives, welcoming thoughtful contributions that help us grow, innovate and remain future-focused as we embrace new ways of working., * Degree (or equivalent experience) in a relevant discipline, or comparable experience within a Higher Education or analytical environment., * Experience using advanced Excel features such as PivotTables, formulas (including lookups), and other analytical tools

• Experience contributing to continuous improvement in a team environment.
• Experience working to service level agreements (SLAs) and meeting strict deadlines.
• Experience of working with HR or business systems, including contributing to system upgrades, troubleshooting issues and supporting continuous improvement., * Strong analytical skills with the ability to present data in clear, accessible formats.
• Ability to work independently, manage competing priorities and respond effectively to unexpected challenges.
• Proven ability to manage priorities within resource-constrained environments
• Ability to extract, manipulate and analyse large sets of complex data.
• Ability to identify technical issues and escalate appropriately.
• Excellent verbal and written communication skills, with the ability to influence and collaborate effectively.
• High level of numerical and problem-solving capability.
• Exceptional attention to detail and a commitment to data accuracy and quality.
• Strong organisational skills with the ability to prioritise work effectively.
• Ability to build positive relationships and earn the trust and confidence of stakeholders., * Evidence of continuous professional development.
• Willingness to provide support at University events from time to time e.g., Graduation, Clearing and Open Days, (some of these events occur outside of normal working hours, such as evenings and weekends)., * Microsoft Excel Expert or Specialist certifications.
• Professional qualifications demonstrating commitment to ongoing development.
• Evidence of learning through platforms such as LinkedIn Learning., * Experience working in a Higher Education institution.
• Experience working with the iTrent HR/Payroll system, including data extraction, system navigation and supporting HR operational processes.
• Experience with Power BI and/or Tableau.
• Experience contributing to cross-functional projects beyond day-to-day responsibilities.
• Experience delivering presentations via platforms such as Microsoft Teams.
• Experience using project or time-tracking systems to record activity, track progress and support reporting.

Skills, knowledge and abilities

• Knowledge of GDPR, data protection and information security best practice
• Understanding of the challenges and strategic issues facing Higher Education institutions.

• Generous annual leave entitlement of 38 days inclusive of bank holidays and concessionary days (pro rata)
• Local Government Pension Scheme
• Suite of holistic wellbeing benefits and support including family-friendly policies, generous sick pay provision and comprehensive Employee Assistance Programme
• Access to a variety of staff discounts at high street retailers
• Discounted onsite gym
• Cycle to Work scheme
• A flexible working environment
• A commitment to personal and professional development