Administrative and Data Management Assistant

Communication Standards: Provide courteous, effective communication with clients, staff, volunteers and community partners. Serve as an advocate and community ambassador for the Society.

Role Overview: The Administrative and Data Management Assistant maintains databases and files, prepares reports and meeting materials, drafts correspondence, and assists with client/donor events.

Principal Accountabilities:

• Support executive office: schedule meetings/events; prepare agendas, and materials; maintain electronic/paper files on shared drives.
• Process charitable contributions; post donations in donor information system. Reconcile gift receipts. Prepare gift acknowledgement letters.
• Create, maintain, and update donor records. Compile and analyze data for reports and mailings. Ensure data accuracy.
• Produce client services reports from the agency’s EMR (Electronic Medical Records) management system. Assist in data collection as needed.
• Provide administrative support for agency events., Job Relationships: Position Reports to the President and C.E.O.; also receives assigned work from the Director of Development and Director of Adult Services

• Associate’s degree in business or related field required; bachelor’s degree preferred but not required
• Minimum four (4) years of relevant experience (non-profit sector preferred), including administrative, data entry, database management, and customer service
• High proficiency in Microsoft Office Suite and information systems/databases
• Excellent written and oral communication, organizational skills, analytical ability, and attention to detail
• Experience managing confidential information with discretion and in accordance with HIPAA or other regulatory standards

Working Conditions:

• Onsite at SLSBVI office in Brentwood, Missouri, with occasional offsite event attendance
• Extended periods of sitting; frequent walking indoors/outdoors
• Occasionally lift/transport lightweight items (1-20 lbs.)
• Frequent bending, reaching forward/overhead, simple grasping, pushing/pulling
• Frequent computer screen work

About the Organization: Founded in 1911, the St. Louis Society for the Blind and Visually Impaired (SLSBVI) is a 501(c)(3) nonprofit organization serving the needs of adults with vision loss. SLSBVI’s programs include low vision assessment, occupational therapy, orientation and mobility instruction, vision aids, assistive technology training, transportation, peer and support groups, and recreational activities.

Mission: The St. Louis Society of the Blind and Visually Impaired enhances independence, empowers individuals, and enriches the lives of people who are visually impaired or blind.