Installation Planning Administration Support

We are looking for a highly organised and adaptable Administration Support professional to join our team in this varied role. You’ll play a key part in supporting our Installations teams, helping to keep our operations running smoothly.

Your responsibilities will include maintaining positive customer relationships alongside providing essential administrative support to coordinate installation projects from planning through to completion.

This an ideal opportunity for someone who enjoys variety, thrives in a fast-paced environment, and is committed to delivering excellent customer service and operational support.

Responsibilities

Installations Support -

· Coordinate and validate shipping and installation schedules to ensure accuracy and timely delivery.

· Liaise with Build Control to confirm build notices and distribute all relevant documentation to builders.

· Communicate with customer sites to confirm installation and project dates.

· Schedule and coordinate post-installation completion inspections.

· Prepare and distribute engineer work schedules, ensuring efficient allocation of resources.

· Process and authorise supplier invoices in line with company procedures.

Raise and manage purchase orders (POs), ensuring accurate documentation and timely processing.

Preferred:

· Experience of coordinating projects, installations or service schedules within an engineering or manufacturing environment.

· Knowledge of accounts receivable processes, purchase orders and invoice processing.

· Experience using ERP, finance or CRM systems (e.g. SAP, Sage, Microsoft Dynamics or similar).

· Ability to identify process improvements and contribute to the development of efficient administrative and financial procedures.

Essential:

• Excellent excel knowledge.
• Strong analytical skills with the ability to interpret financial data effectively.
• Excellent communication skills, both verbal and written, with a focus on professional phone etiquette.
• Ability to work independently as well as part of a team, demonstrating initiative and problem-solving skills.
• High level of organisational skills with attention to detail in all aspects of work., * Office administration: 1 year (required)

Pulled from the full job description Life insurance On-site parking

Full job description

Salary - £12.71

Hours - 15 -20 hours per week (flexible on hours)

This role is initially for 6 months.